Office & Executive Assistant

Do you want to empower organizations to build smarter compensation strategies while ensuring fair pay for all employees?

Syndio is a Series C technology company leveraging advanced technology and responsible AI to accelerate decision-making, streamline compliance, and democratize insights for consistent, equitable compensation practices at scale. Backed by $83M in investments from Bessemer Venture Partners, Voyager Capital, and Emerson Collective, we are expanding our team and products to help companies align their rewards strategies with their business goals.

Our customers are our greatest asset. Syndio partners with many of the world's most recognized and respected enterprises, helping them implement leading-edge compensation solutions with expert guidance. We analyze pay for over 10 million employees across dozens of countries, ensuring fair, defensible rewards that drive better business outcomes.

Join us in our mission to help companies make smarter pay decisions they can trust

As our executive team and physical presence continues to expand, we're seeking an Office & Executive Assistant to provide dedicated administrative and operational support to senior leadership while ensuring smooth day-to-day office operations.

This role sits at the intersection of executive administration, office management, and people operations, ensuring our executives can stay focused on strategy while candidates and employees experience a smooth, professional, and engaging process from first interaction to ongoing collaboration. You'll provide direct support to executives, oversee core office operations, and play a key role in coordinating human resource logistics, offsites, and onboarding efforts alongside the People team.

You'll be joining a dynamic, growth-oriented team where operational excellence fuels strategic impact. This is a unique opportunity to partner closely with senior leaders, influence how our office and executive function evolves, elevate recruiting processes, and make a meaningful contribution to a scaling organization.

Please note that this role is required to be in office in Downtown Seattle 5 days per week.

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, travel planning, and expense reporting.
• Manage scheduling priorities across executives and cross-functional partners to ensure clarity and alignment.
• Oversee day-to-day office operations, including vendor coordination, supplies, space management, and team logistics.
• Partner with the People Team to execute company-wide initiatives, offsites, and executive events.
• Support recruiting operations as needed — coordinating interviews, managing candidate communication, and ensuring a consistent, positive candidate experience.
• Manage people operations-related tools and systems, ensuring accuracy and efficiency.
• Support company events, offsites, and culture initiatives in partnership with People Operations.
• Provide additional administrative and project support during periods of peak workload or company-wide initiatives.

• Strong attention to detail and organization under shifting priorities.
• Excellent communication and interpersonal skills.
• Experience with calendar management, travel logistics, and executive scheduling.
• Proficiency with Google Workspace, Notion, AI tools, and Excel/Google Sheets.
• Ability to manage multiple work-streams across executive support and people operations.
• Experience coordinating interviews, scheduling, or candidate logistics.
• Experience with procurement and vendor management in an office setting.
• Passion for creating excellent candidate and employee experiences.

Nice to have

• Familiarity with Salesforce, DocuSign, or ATS platforms.
• Event planning and execution experience.
• Prior experience in recruiting coordination or talent operations.

• Competitive Compensation. For this role our salary is targeted at $78,000 -$92,000 per year. Final offer amounts are determined by factors such as experience and expertise. We take a geo neutral approach to compensation within the US, meaning that we pay based on job function and level, not location. 
•   Syndio Equity. So you can share in Syndio's success.
•   Flexible Vacation Policy. We encourage our team to recharge when they need to, plus paid sick & safe time, compassion leave, and voting leave. 
• Paid parental leave
•   Medical, Dental, Vision. Syndio pays 90% of employee premiums, and 50% for dependents.
•   Life Insurance & Disability. Syndio covers the full premium.
• 401(k). To help you save for your future

The interview overview

Below you'll find an outline of the interview plan for our Office & Executive Assistant position. Please note that this is what we expect the process to look like; we may ask you for supplemental information or require an additional step before making a final decision.

• 30 min zoom with the Hiring Manager
• Three 30 minute zoom interviews with several team members (EA's, People Operations)
• One 30 minute interview with an executive team member
• Final interview in person at the Seattle Office with the Hiring Manager

At Syndio, we're building a diverse team that values candor, curiosity, and community. If you share these values and are interested in joining us, we'd love to talk with you even if you don't 100% meet the "about you" listed here. We don't expect anyone to have all the answers, as long as you're willing to learn and grow with us.

Syndio is an Equal Opportunity Employer. We are building an inclusive and collaborative workplace as we grow, and we welcome team members regardless of gender/identity, sexual orientation, race or cultural background, religion, physical disability and age.