Office Manager

5 days ago

San Antonio, Texas, United States Halo General Contractors, LLC Full time $42,000 - $55,200 per year

Job Description – Office Manager/Bookkeeper

Department: Administration & Finance

Reports To: President

Location: Texas (project-based & office)

Status: Full-Time, Exempt

Salary: $45,000-$55,000 Depending on Experience

Position Summary

The Office Manager/Bookkeeper is responsible for managing Halo Contractors' daily administrative and financial operations. This role ensures accurate bookkeeping, timely reporting, and smooth coordination of office processes to support company leadership and field operations. The ideal candidate is detail-oriented, organized, and capable of maintaining structured systems that align with Halo's company-wide standards.

Key Responsibilities

Financial Management

· Process accounts payable and receivable, reconcile bank statements, and track job-related expenses.

· Maintain accurate records of all financial transactions using accounting software.

· Prepare monthly financial reports for leadership review.

· Support budgeting and forecasting processes.

· Coordinate with CPA for quarterly and annual tax filings.

· Maintain vendor and subcontractor payment records, W-9s, and compliance documentation.

Payroll & HR

  • Manage weekly payroll submissions, ensuring labor accuracy and timely reporting.

· Reconcile job costs with field timecards and material invoices.

· Support project managers with cost tracking and financial summaries.

  • Maintain general ledger accuracy and file digital records for audit readiness.

· Support HR processes such as onboarding documentation, employee records, and time-off tracking.

Administrative Operations

· Oversee office operations including document management, supplies, and communication systems.

· Maintain digital filing systems (Teams / SharePoint) per company structure.

· Coordinate with leadership on insurance renewals, licensing, and corporate filings.

Key Metrics for Success

· Maintain accurate financial and administrative records at all times.

· Deliver timely and accurate reports to support decision-making.

· Support leadership by ensuring financial and administrative stability across all operations.

Qualifications

Required

· Minimum 5 years of experience in office management or bookkeeping (construction experience preferred).

· Proficiency in QuickBooks, Microsoft Office, Excel, and Procore.

· Strong understanding of accounting principles, job cost tracking, and payroll compliance (Certified Payroll).

· Excellent organizational and communication skills.

· High attention to detail with ability to maintain confidentiality.

Compensation & Benefits

· Salary: $45,000-$55,000 annually.

· Vacation: 1 week accrued after 1 year. Additional time available with tenure.

· Growth Opportunity: Strong potential for advancement into higher roles over with tenure.

Culture & Commitment

We are building a company culture that values ownership, clarity, and continuous improvement. The Office Manager/Bookkeeper role is critical to that mission. This is not a plug-and-play position — it is an opportunity to help shape the future of the Company.

Job Type: Full-time

Pay: $45, $55,200.00 per year

Benefits:

  • Paid time off

Application Question(s):

  • Can you pass a federal background check?

Education:

  • High school or equivalent (Required)

Work Location: In person

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