Department Faculty Coordinator

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career

JOB SUMMARY

The Department Faculty Coordinator plays a key role in supporting faculty affairs within assigned divisions by coordinating the faculty job request process, creating job postings, and managing the faculty appointment process. This position works closely with the Dean's Office Faculty Affairs to manage faculty transactions efficiently and in compliance with institutional policies. The coordinator collaborates with divisions to draft and finalize Letters of Intent and other essential documents, provides guidance on faculty onboarding processes, and maintains onboarding checklists. Additionally, the role coordinates faculty promotion, tenure, post-tenure review, evaluations, adjunct appointments, and annual appointments, ensuring all faculty transactions are accurately tracked and properly documented in the appropriate spreadsheets.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

PPO medical plan, available day one at no cost for full-time employee-only coverage

100% coverage for preventive healthcare-no copay

Paid Time Off, available day one

Retirement Programs through the Teacher Retirement System of Texas (TRS)

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits

EXPERIENCE AND EDUCATION

Required

Education

High School Diploma or equivalent.

Experience

5 years of progressively responsible administrative experience in medical, scientific, or health care environment.

An equivalent combination of education and directly related experience may be substituted in lieu of the stated requirements.

JOB DUTIES

Coordinates Departmental Faculty appointment process in large and complex departments.

Works with Faculty Recruiting to process job requests, postings, and advertising,

Works closely with the Dean's Office Faculty Affairs for all faculty transactions.

Works with International Office with regards to Visas and Permanent Residency applications

Works closely with the Department Chair to prepare the Letter of Intent based on guidelines from the Office of the SMS Dean

Coordinates Faculty Onboarding process

Assists new faculty with relocation efforts

Coordinates Departmental Faculty Promotion & Tenure Process as well as the Post-Tenure review process for new and existing faculty. Maintains records of faculty members Coordinates Department annual faculty evaluation process.

Coordinates Department annual faculty reappointment letter process.

May coordinate or supervise all aspects of credentialing/re-credentialing for new and existing faculty.

Coordinates creation/update of faculty websites following established templates and guidelines.

May gather information to ensure compliance of malpractice/risk management for faculty, fellow and residents.

May coordinate department faculty conferences and retreats.

May coordinate Departmental Volunteer faculty.

Creates and maintains various reports/spreadsheets for management.

May provide working supervision for staff of lower rank.

Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

PPO medical plan, available day one at no cost for full-time employee-only coverage

100% coverage for preventive healthcare – no copay

Paid Time Off, available day one

Retirement Programs through the Teacher Retirement System of Texas (TRS)

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits