Clerical Assistant

Position Information

Recruitment/Posting Title

Clerical Assistant - Casual

Posting Number

25TM0410

Department

Financial Aid - RH

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a part-time Clerical Assistant for The Financial Aid Office within University Enrollment Services.

Among the key duties of the position are the following:

• Provide administrative support to the Financial Aid office.
• Greet students upon arrival.
• Assist staff with time-sensitive projects.
• Disseminate financial aid information to students via email and telephone.
• Assist counselors with follow-up requests and correspondences.
• Teach and provide guidance on technical information (e.g., website, student portal) to students, co-workers, and work-study staff.
• Collaborate effectively with other offices and departments as a team player.
• Serve as the main point of contact for student communication, both in-person and by phone.
• Answer financial aid questions when possible and refer complex inquiries to the appropriate counselors.

FLSA

Nonexempt

Salary Details

$20/hourly

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Part Time

Working Hours

19.5

Daily Work Shift

Day

Work Arrangement

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

• High School diploma or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Preferred Qualifications

• Experience with organizational and administrative tasks, preferably within an educational institution.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Open Date

10/15/2025

Posting Close Date

11/15/2025

Open Until Filled

No

Special Instructions to Applicants

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Piscataway (RBHS)

City

Piscataway

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.