Administrative Assistant

4 days ago


Remote, Oregon, United States Property Solutions 561, LLC Full time $26,000 - $60,000 per year
  1. Communication & Customer Support

  2. Answer phone calls, emails, and online inquiries promptly.

  3. Schedule and confirm client appointments.
  4. Follow up with customers after services/projects are completed.
  5. Maintain a professional and friendly communication style.

  6. Scheduling & Coordination

  7. Manage the owner's and/or company calendar.

  8. Coordinate schedules with subcontractors and independent contractors.
  9. Send reminders for deadlines, inspections, or service visits.
  10. Arrange meetings (in-person or virtual) and prepare agendas.

  11. Documentation & Recordkeeping

  12. Prepare and format contracts, proposals, and estimates.

  13. Maintain digital and/or physical filing systems.
  14. Update project progress logs, inspection reports, and service records.
  15. Track subcontractor and vendor agreements.

  16. Financial & Administrative Tasks

  17. Create and send invoices.

  18. Record payments and follow up on overdue accounts.
  19. Process basic expense tracking and receipts.
  20. Assist with bookkeeping hand-off to accountant/bookkeeper.

  21. Project & Contractor Support

  22. Send work orders and job details to subcontractors.

  23. Confirm job completion status and collect updates.
  24. Ensure required permits, licenses, or insurance documents are on file.
  25. Help organize materials lists or supply orders.

  26. Marketing & Business Support (Optional)

  27. Post on company social media accounts.

  28. Assist with email marketing/newsletters.
  29. Update website content or listings.
  30. Collect customer testimonials and feedback.

Job Types: Part-time, Contract, Temp-to-hire

Pay: $ $26.94 per hour

Work Location: Remote



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