Space Planner- Senior Project Manager – Workplace, Relocation

At PROVEN, we deliver more than projects, we deliver confidence, clarity, and calm in the midst of change. Our Senior Project Managers combine strategic thinking, technical expertise, and human-centered leadership to guide organizations through complex workplace transitions.

Position Summary

We are seeking a highly skilled and self-directed Project Manager to lead integrated workplace initiatives involving space planning, relocations, FF&E coordination, and change management. This role requires the ability to translate organizational needs into efficient space solutions while ensuring projects are executed seamlessly from planning through post-occupancy.

The ideal candidate thrives in fast-paced environments, balances precision in logistics with empathy for people, and brings a confident presence that inspires trust among clients, colleagues, and vendors.

What You Will Do

• Serves as a single point of contact for the client and executive stakeholders.
• Translates business objectives into scope, success criteria, and actionable project plans.
• Facilitates governance, decision logs, and executive readouts.
• Provide Planning. Programming and Design Integration
• Leads discovery, programming, and test fits; validate occupancy and adjacencies.
• Coordinates A/E teams through schematic, design development, and construction documents.
• Conducts constructability reviews and advise on best-value technical decisions.
• Builds and maintains integrated Microsoft Project schedules with dependencies and critical path.
• Establishes and tracks budgets, forecasts, commitments, accruals, and cash flow.
• Publishes weekly status reports with schedule variance, cost performance, and risk updates.
• Drafts Statements of Work, bid packages, and award recommendations for A/E, GC, and specialty vendors.
• Administers owner-held contracts in partnership with Procurement and Finance/AP.
• Prepares and Oversees submittals, RFIs.
• Drives issue resolution and recovery plans to protect the critical path.
• Directs furniture standards, specifications, bidding, procurement, and installation management.
  • Coordinates IT/AV, security/access, and facilities operations for seamless cutover.
• Maintains a living risk and issue register with mitigation actions and accountable persons.
• Serve as the lead point of contact for space planning and workplace transition projects.
• Perform occupancy planning, test fits, and programming studies, providing recommendations backed by data and scenario analysis.
• Plan and manage large-scale relocations, including phasing, logistics, and vendor coordination.
• Develop and maintain detailed project scopes, schedules, budgets, and reporting dashboards.
• Coordinate FF&E procurement, delivery, and installation to align with space and occupancy requirements.
• Oversee vendor selection, RFP processes, and contractor performance.
• Partner with change management leads to integrate space decisions with communication and training strategies.
• Lead stakeholder workshops, project meetings, and end-user readiness sessions.
• Prepare clear, professional communications, including move instructions, signage packages, welcome guides, and executive updates.
• Conduct on-site walkthroughs, space audits, and move-day support.
• Ensure projects adhere to PROVEN and client safety protocols, policies, and quality standards.

What You Bring

• 7+ years of experience in space planning, workplace strategy, relocation management, or facilities planning.
• 5+ years managing vendors, contracts, or service teams.
• Proven experience managing large relocations and complex FF&E installations in active, operational environments.
• Strong knowledge of change management principles, with experience guiding end users through physical and operational transitions.
• PROVEN ability to manage MEP projects.
• Excellent written and verbal communication skills; capable of tailoring messaging to executives, teams, and vendors.
• Ability to thrive in fast-paced, shifting environments with minimal supervision.
• A confident, approachable, and professional presence that builds trust.

Technical Proficiency

• Microsoft Office Suite (Excel, Word, PowerPoint) – Advanced
• Microsoft Project – Intermediate to Advanced
• Bluebeam and Adobe Acrobat – Proficient
• AutoCAD – Intermediate
• Revit – A plus

Preferred Certifications

• PMP (Project Management Professional) – REQUIRED
• Prosci or CCMP (Certified Change Management Professional) – Preferred
• FMP (Facility Management Professional) – A plus

Additional Requirements

• Reliable transportation for regular site visits.
• Occasional nights and weekends during critical move or install phases.
• Up to 15% domestic travel may be required.

Who You Are

• A confident and capable communicator who can lead teams, calm chaos, and guide clients through change.
• Detail-oriented, deadline-driven, and able to juggle multiple priorities without losing focus.
• Passionate about both logistics and people, with a genuine interest in delivering smooth transitions.
• Aligned with PROVEN's values of trust, accountability, professionalism, and exceptional service.

Job Type: Full-time

Pay: Up to $135,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• To apply you must send your resume to and the subject must read -SPM_ provenmgmt_date of your email. When applying send your resume and the responses to the screening questions in your email. Any response to this ad Will Not be accepted.

• A degree in Architecture, Construction Management, Interior Design, or Project Management Please confirm.

• This position requires Strong leadership skills with the ability to oversee multi-phase projects, coordinate vendors, and manage client-facing communications. Please describe your experience in each of these areas.

• Please provide at least five examples of projects you have completed within the past three years. For each example, include the following details:

• Project Name / Client:

• Project Location:
• Scope of Work: (Describe your specific responsibilities, e.g., space planning, relocation management, FF&E coordination, construction oversight, etc.)
• Square Footage:
• Project Value: (Provide total project budget or contract value, if applicable.)
• Performance Details: (Include outcomes such as on-time completion, cost savings, schedule performance, safety record, client satisfaction, or key lessons learned.)

License/Certification:

• PMP (Required)

Work Location: In person