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Operations Specialist

2 weeks ago

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Have you ever been crystal clear on the benefits your employer provides and how to actually use them when you need them most? Most people haven't. For employees, benefits are confusing and overwhelming. For HR and finance leaders, benefits are the second-largest expense, but they lack the visibility to know what is working and what is wasted.

At Avante, we are changing that. We are the first AI-native benefits platform built to turn benefits complexity into clarity. For employees, Avante acts like a personal guide, making benefits simple to understand and use. For leaders, Avante unifies fragmented data and delivers real-time insights so they can improve programs, control costs, and prove ROI.

We are growing quickly and looking for an Operations Specialist to keep our team running smoothly and help us scale our field operations. This is a unique hybrid role perfect for someone who is exceptionally organized, has great taste, and thrives on making sure everything works seamlessly behind the scenes at a fast-moving startup.

About the Role

This position focuses primarily on office management and operations, with meaningful involvement in field marketing events. You'll be the operational backbone of our team—managing the office environment, coordinating logistics, and ensuring our onsite team has everything they need to succeed. You'll also support our field marketing strategy by executing dinners, breakfasts, and trade shows designed to build relationships with CHROs and HR leaders.

We're looking for someone who gets energized by logistics, enjoys variety, and takes pride in operational excellence. You don't need deep marketing experience, but you do need to be the kind of person who can juggle multiple workstreams, sweat the details, and make things feel polished and effortless.

What You'll Do:
  • Office Management
  • Manage office operations for our onsite team (in office 4 days/week)
  • Coordinate office supplies, vendor relationships, and workspace needs
  • Plan internal team events and support company culture initiatives
  • Handle administrative tasks that keep the team running smoothly
  • Serve as a go-to problem solver for operational questions
  • Field Marketing Support
  • Assist with planning and logistics for field events (e.g., executive breakfasts, dinners, and HR leader networking activations)
  • Support trade show coordination, including vendor communication, shipping, and booth setup logistics
  • Partner with the marketing team to manage event operations, such as venue coordination, invitations, and on-site support
  • Help source and distribute event swag, gifts, or materials as needed
  • Ensure smooth operational execution of events by maintaining checklists, timelines, and vendor information
  • Track basic event performance metrics and support post-event follow-up under marketing's guidance
What We're Looking For:
  • Extremely organized. You're the person who color-codes their calendar, keeps track of a dozen moving parts, and never drops a ball
  • Great taste. You know what makes an experience feel thoughtful and premium, and you care about the details that create that impression
  • Logistics-minded. You get energized (not overwhelmed) by planning complex events with lots of dependencies
  • Adaptable and scrappy. You're comfortable in a startup environment where priorities shift and you need to figure things out as you go
  • Eager to learn. You're excited to develop field marketing skills and grow into a more marketing-focused role over time
  • Strong communicator. You can represent Avante professionally with executives, vendors, and team members alike
Experience:
  • Bachelor's degree required
  • 2+ years in operations, event coordination, office management, or related roles
  • Experience planning events (corporate events, conferences, or similar) is a plus but not required
  • Familiarity with enterprise sales environments or B2B marketing is helpful but not necessary
  • Located in Seattle and able to work onsite 4 days per week
Why Avante:
  • Be part of a fast-growing startup solving a real problem for employees and employers
  • Transition into marketing while using your operational strengths
  • Work closely with a small, collaborative team where your impact is visible
  • Competitive compensation and benefits
  • Onsite culture that prioritizes collaboration and connection
At Avante, our culture is defined by four core values:
  • Beat Yesterday – We are committed to improvement and innovation every day.
  • Embrace Type 2 Fun – We approach challenges with resilience and find meaning in the climb.
  • Act Like an Owner – We take initiative, solve problems, and hold ourselves accountable with kindness and candor.
  • Stay Hungry, Stay Curious – We question the status quo and pursue breakthrough ideas with humility and curiosity.
$60,000 - $80,000 a year Benefits include: stock options, medical/dental/vision, a commuter benefit and 401k.

Avante is committed to building a diverse team and creating an inclusive environment where all team members can thrive.