Director of Executive Operations

2 weeks ago

Dallas, Texas, United States Potter's House Full time $100,000 - $120,000 per year

The Director of Executive Operations serves as the strategic administrative partner to the principal, managing priorities, optimizing time, and ensuring seamless execution across business, ministry, publishing, and investment ventures. Acting as the administrative face of the principal, this role is responsible for owning the calendar, aligning all commitments with top objectives, and creating systems that keep the principal's life and leadership running with clarity, focus, and excellence.

This is an elevated executive assistant position requiring business acumen, discretion, and the ability to think creatively and strategically. The Director of Executive Operations will sit at the center of all things related to the principal and act as the hub connecting diverse teams, partners, and opportunities.

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Key Responsibilities

  • Calendar Ownership: Manage and protect the principal's calendar as the single source of truth, ensuring all meetings and commitments align with strategic priorities.
  • Gatekeeping & Prioritization: Serve as the first point of administrative contact for publishers, investors, entrepreneurs, ministry leaders, and external partners. Evaluate and triage requests to maximize impact and protect the Principal's focus.
  • Strategic Alignment: Maintain a bird's-eye view of the Principal's goals, ensuring day-to-day scheduling supports long-term vision, objectives, and priorities.
  • Cross-Functional Coordination: Collaborate with internal staff, business partners, and ministry teams to streamline communication and execution.
  • Systems & Tools: Implement and leverage advanced productivity tools (AI scheduling, project management software, CRMs, etc.) to optimize efficiency.
  • Representation: Represent the Principal with professionalism, relational intelligence, and authority in all administrative interactions.
  • Creative Contribution: Support strategic and creative projects by providing organizational insight, suggestions, and administrative structure.
  • Operational Flow: Design and manage rhythms, routines, and workflows that maximize capacity and reduce friction across all ventures.

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Qualifications

  • 7+ years experience as a senior executive assistant, director of operations, chief of staff, or related role.
  • Strong understanding of business, entrepreneurship, and organizational leadership.
  • Exceptional ability to manage complex scheduling with competing priorities.
  • High relational intelligence with excellent written and verbal communication skills.
  • Tech-savvy and fluent in modern productivity platforms (Asana, Notion, Airtable, AI tools, CRMs, etc.).
  • Creative problem solver with the ability to anticipate needs and think several steps ahead.
  • Proven track record of supporting senior leaders in fast-paced, high-impact environments.
  • Unwavering discretion, judgment, and integrity.

⸻

The Ideal Candidate

This role is for a leader disguised as an assistant—someone who thrives in complexity, sees both the details and the big picture, and ensures that everything around the principal flows in alignment with vision and values. The Director of Executive Operations is not simply managing tasks—they are orchestrating impact.

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