People Operations Specialist

Who We Are and What We Do

For more than 25 years Ethico has provided a suite of corporate integrity products that help companies manage risk and reinforce their healthy cultures. From whistleblower and case management software that saves time, to employee screening and monitoring services that actually work, and e-learning that improves engagement - we focus on service and the human element in all we do in order to Make the World a Better Workplace.

In building this mission, we provide HR, ethics, and compliance solutions that serve over 8,600,000 employees in 120+ countries through the highly-trained, caring, and compliance-minded professionals in many of the world's largest, and well-known organizations who rely on our software and services. We have helped E&C leaders investigate nearly 10 million reports, offering employees the industry's leading-edge tools to report unethical or illegal behavior, free from retaliation.

Your Role at Ethico

The People Operations Specialist will play a critical role on the People team. This role will focus on supporting the day-to-day operations of HR functions, including recruitment, onboarding, benefits administration, office management, and employee engagement. This hybrid role is ideal for someone who enjoys variety, collaboration, and working in a fast-paced, ever-evolving environment where no two days look the same.

In this position, you'll partner closely with hiring managers across multiple departments to support end-to-end recruiting efforts, help deliver a seamless candidate experience, and contribute to employee-focused initiatives that strengthen our culture and operations. You'll have the opportunity to grow your skills across both Talent Acquisition and People Operations, gaining hands-on experience in a startup-style environment that values curiosity, adaptability, and teamwork.

Key Responsibilities:

Recruiting:

• Coordinate full-cycle recruiting support, including job postings, scheduling interviews, and managing candidate communication.
• Partner and collaborate with hiring managers to source entry-level and niche talent.
• Support employer branding efforts by posting on social channels, career sites, and university boards.
• Assist with candidate assessments, reference checks, and offer letter preparation.
• Deliver an excellent candidate experience through clear and timely communications

People Operations:

• Coordinate the new hire onboarding process, ensuring smooth transition and positive first impressions.
• Support HRIS data entry and maintenance to keep employee records accurate.
• Help coordinate employee engagement initiatives, recognition programs, and culture-building activities.
• Respond to routine employee inquiries regarding policies, benefits, or processes.
• Assist with compliance-related documentation and reporting.
• Contribute to special projects in performance management, learning & development, and process improvements.
• Communicate with office vendors, suppliers, and service providers. Manage office vendor relationships, coordinate deliveries, and assist in resolving any issues or concerns related to office vendors.
• Maintain and order office supplies, ensuring inventory is well-stocked and organized.

Experience and skills you'll need to succeed in your role at Ethico

• Bachelor's degree in Human Resources, Business Administration, or a related field. HR certification preferred, but not required.
• 1-2 years of experience in recruiting coordination, HR, or a related administrative role (experience working with SaaS or startups a plus).
• Strong organizational and time management skills with the ability to pivot quickly and balance multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office/Google Workspace; experience with ATS or HRIS a plus.
• High attention to detail and commitment to data accuracy.
• Ability to handle sensitive and confidential information with discretion.
• A genuine interest in building a career in Talent Acquisition or People Operations.
• A servant-minded, team-oriented approach - you're eager to help others succeed and don't hesitate to roll up your sleeves.
• Naturally outgoing and approachable, with the ability to build rapport across all levels and departments.
• Strong commitment to fostering a positive workplace culture.

Why Join the Ethico Team

• People first company culture
• Company paid medical, dental, and vision for employees
• Company funded HSA, if enrolled in HDHP
• 401(k) with company match up to 4%
• STD, LTD, and AD&D
• Company paid life insurance
• Paid Time Off (PTO)
• Flexible working environment
• Annual profit sharing bonus
• Paid maternity/paternity leave
• And much more

Location:
Hybrid, Headquarters is in Charlotte, NC

Salary Range: $45,000-55,000

Exact compensation may vary based on skills, experience, and location.

Process

• Prescreen with the People Team (30 Minutes)
• Wonderlic Assessment
• Interview with your future team (60 Minutes)
• Interview with an Ethico executive team member (30 Minutes)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or veteran status. Women and underrepresented minorities continue to be underrepresented in our workplaces. The diversification of applicant pools constitutes an important step for broadening the participation of women and URM in the workforce. Research shows that women and people of color disproportionately do not apply for jobs where they do not meet 100% of the "requirements." If you think you can do this job, we encourage you to apply.

Ethico is committed to breaking structural barriers to entry and career progress, and driving fair hiring practices in our workplace.