sheriff's office specialist, intermediate

Acceptable Experience and Education

High school graduation, or its equivalent, plus at least two (2) years of office or clerical experience;

Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates and Licenses Required-depending on area assigned

National Crime Index Computer (NCIC)/Texas Crime Computer Index Computer (TCIC) certification;

Must have or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Essential Duties

Assists and responds to requests for information from staff and the public in person or by phone, provides basic information on department and assigned program policies and procedures;

Assists with issues, receives types and processes various applications, reports, permits, licenses and other forms;

Types, scans, enters, records, proofreads and processes a variety of documents including general correspondence, reports, memos and statistical charts from rough draft, or verbal instruction, may compose routine correspondence;

Performs various clerical duties on a computer which may include data processing, entering data into a spreadsheet or database program;

Performs routine system back-up duties, runs computer reports as requested, processes department reports;

Maintains a variety of statistical records, checks and tabulates statistical data, prepares routine statistical reports;

Performs a wide variety of routine clerical work including sorting, filing, copying, billing, verifying, recording information on records and sending delinquent notices when necessary;

Receives, sorts, and distributes incoming and outgoing mail;

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.

Summary of Position

The Clerk position performs a variety of general clerical work in support of the organizational unit to which assigned; provides word processing and data entry support; and to provide general information and assistance to staff and the public.

This position entails a shift work schedule and may be subject to graveyard rotations.

Other Important Duties*

Performs such other related duties as may be assigned.

Maintains a safe and healthy work place environment.

May be required to travel to other Sheriff's Office branches when assigned or at times, on very short notice.

May be required to work holidays, shift work, weekends.

As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Organizational Relationships

Reports to: Designee Assigned by Sheriff's Office

Directs: This is a non-supervisory position

Other: Has frequent contact with other county employees, vendors, federal, state, and city agencies, law enforcement, and the general public

El Paso County offers a very comprehensive benefit package (some benefits may not apply to part time or temporary employees) consisting of the following:

HOLIDAYS

16 holidays per year as recognized.

VACATION

Accruals are credited on a biweekly basis and available for use as it is accrued after 6 months of continuous service. Year to year carry-over accruals are limited to twice the employee's annual rate. Part-time employees accrue vacation at half the rate of full-time employees.

10 days (1 through less than 5 years of service)

15 days (5 through less than 15 years of service)

20 days (15 years of service or over)

SICK LEAVE

Accruals are credited on a biweekly basis and available for use as it is accrued after 3 months of full time service. Employees accrue 15 days of sick leave per year.

MISCELLANEOUS PAID LEAVES

Military Leave – 15 days of paid leave per fiscal year for active military service

Bereavement Leave – 3 days of paid leave for the death of an immediate family members and 4 hours for other family members and friends.

MEDICAL HEALTH BENEFITS

Plan Costs – Biweekly Rates

Effective January 1, 2025 to December 31, 2025

Medical

Consumer Driven Health Plan (CDHP)

No Discounts

EE Only $5.34

EE & Spouse $145.30

EE & Children $101.93

EE & Family $

2% Tobacco-Free Discount

EE Only - $5.24

EE & Spouse - $142.39

EE & Children - $99.89

EE & Family - $

4% Wellness Screening & HRA Discount

EE Only - $5.14

EE & Spouse - $139.49

EE & Children - $97.85

EE & Family - $

6% Tobacco-Free AND Wellness Screening & HRA Discount

EE Only - $5.04

EE & Spouse - $136.58

EE & Children - $95.81

EE & Family - $

Core Plan

No Discounts

EE Only - $35.70

EE & Spouse - $226.41

EE & Children - $174.96

EE & Family - $

2% Tobacco-Free Discount

EE Only - $34.98

EE & Spouse - $221.88

EE & Children - $171.46

EE & Family - $

4% Wellness Screening & HRA Discount

EE Only - $34.26

EE & Spouse - $217.35

EE & Children -$167.96

EE & Family - $

6% Tobacco-Free AND Wellness Screening & HRA Discount

EE Only - $33.56

EE & Spouse - $212.83

EE & Children - $164.46

EE & Family - $337.09

RETIREMENT

Retirement benefits are provided by the Texas County and District Retirement Fund (TCDRS). Regular employees become a member of TCDRS upon hire. All regular employees are required to contribute 7% to the retirement fund and the County matches 250% upon eligible retirements.

DEFERRED COMPENSATION

Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program.

LIFE INSURANCE

Full-time County employees are provided a basic life insurance benefit of $10,000 life insurance at no cost. Supplemental coverage is available for additional fees.

LONG-TERM DISABILITY

The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period above 90 days.

SHORT-TERM DISABILITY

The Short-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period shorter than 90 days.

RETIREE HEALTH INSURANCE

Employees who retire from the County are eligible to continue Health Insurance at the rate set by the El Paso County Risk Pool Board.

EMPLOYEE ASSISTANCE PROGRAM

Employees are enrolled in an Employee Assistance Program that provides a variety of counseling services.

SECTION 125 MEDICAL & DEPENDENT CARE PROGRAM

The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.

HEALTHY LIFESTYLE REIMBURSEMENT

Reimbursement of $15 per month for 6 months of continuous gym usage.

EDUCATIONAL ASSISTANCE PROGRAM (EdAP)

Reimbursement up to $2000 per calendar year for eligible education expenses.

EMPLOYEE FITNESS AND WELLNESS CENTER

The Employee Fitness and Wellness Center opened in October 2021 at the County Courthouse. The cost is $5 per employee per month.