Administrative Specialist

Description

HDR is seeking a dynamic new member for our top notch team of administrative professionals in the Charlotte, NC office. We partner with our engineering professionals to make great things possible. Because we support all engineering disciplines at HDR, our work is varied, challenging, and rewarding. We are passionate about what we do and take personal responsibility to see things through.
If you have advanced word processing skills and are hands-on team player, capable of successfully multi-tasking in a fast-paced environment under tight deadlines, we look forward to meeting you.
Key Responsibilities

• Format, edit, and compile complex project related documents such as construction specifications, technical reports, and memos

• Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence

• Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions

• Ensure deliverables are clear, concise, well organized, and accurate

• Ensure compliance with corporate branding and template standards as well as client standards and expectations

• Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies

• Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested

• Work under minimal supervision and meet compressed deadlines

• Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culture

Skills

Microsoft, Microsoft office suite, Outlook, Administrative support, Microsoft office, Executive administrative support, Powerpoint, Administration

Top Skills Details

Microsoft,Microsoft office suite,Outlook,Administrative support

Additional Skills & Qualifications

Qualifications

• High school diploma or equivalent required; AS/BS in related field preferred

• Minimum three years experience

• Prior experience in construction or A/E industry preferred but not required

• Advanced MS Word and Excel skills required

• Proficiency with PDF creation software desired (Bluebeam or Adobe Acrobat)

• Proficiency with Adobe Creative Suite software desired

• Experience with VisiSpecs, SpecsIntact or similar software preferred

• Exceptionally well organized and detail oriented

• Committed to excellence in professionalism and customer service

Experience Level

Expert Level

Pay and Benefits

The pay range for this position is $ $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Charlotte,NC.

Application Deadline

This position is anticipated to close on Oct 27, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.