Senior Finance

We are an established firm with 20+ years of experience, serving 12–15 clients at a time and with project durations that often span 2–4 years. Our team of 20+ designers (a mix of employees and consultants) brings creativity and precision to every engagement. To further support this team, we are creating a new role that sits at the intersection of finance, operations, and project delivery.

We are seeking a highly motivated and detail-oriented
Senior Finance & Accounting Manage
r with experience in Deltek Ajera or other similar accounting and scheduling systems to join our team. The ideal candidate will have a background in professional services firms, preferably in architecture or interior design.

Th
e Senior Finance & Accounting Manag
er will be the central link between design leadership, finance, and business development. This is a highly visible role, responsible for ensuring that we allocate our team's time wisely, manage project budgets effectively, and translate future work into clear financial forecasts.

Key Responsibilities:

Corporate Finance & Accounting

• Oversee general ledger, month-end and year-end close processes.
• Draft monthly pro-forma financial statements to provide forward-looking insights.
• Manage accounts payable and receivable, cash flow, and expense tracking.
• Support the annual tax preparation with external accountants.
• Prepare estimates to support annual tax planning.
• Develop and refine internal controls and financial reporting processes.

Resource Planning & Labor Management

• Establish project labor budgets (by employee, by phase) and monitor utilization.
• Track and forecast staffing needs across 12–15 active client projects.
• Collaborate with project managers to schedule employees on different projects, ensuring optimal allocation of resources based on project requirements.
• Maintain up-to-date records of staff assignments and monitor resource availability.

Financial Planning & Forec
asting

• Convert scheduled hours into forward-looking revenue projections.
• Partner with leadership to produce rolling revenue and resource forecasts.
• Monitor project performance against budgets, highlighting risks and opportunities.

Billing & Invoicing

• Prepare client invoices based on contract terms (e.g., T&M, fixed-fee, percentage of completion).
• Ensure timely and accurate client billing.
• Pursue collection of outstanding receivables.

Business Development & Proposals

• Support pricing for FF&E (furniture, fixtures & equipment) sales and proposals.
• Work with Business Development to prepare budgets for new client proposals.
• Assist in developing fee structures that balance design quality with financial performance.

Operational Insights & Coll
a
boration

• Provide regular reporting on utilization, project profitability, and firm-wide performance.
• Recommend process improvements for resourcing, budgeting, and forecasting.
• Serve as a bridge between project managers, finance, and leadership.

Qualifications
:

• Experience5+ years of experience in a professional services environment, with a preference for architecture or interior design industries.
• Strong understanding of labor-based business models (e.g., billable hours, utilization, and project budgets).
• Experience with project accounting or resource planning software (experience with Deltek Ajera, Deltek Vision, or similar tools a plus).
• Strong financial modeling and forecasting skills.
• Excellent communication skills—able to collaborate with both creative and financial stakeholders.
• Comfortable working in a small, entrepreneurial environment where you'll wear multiple hats.

Education:

• Bachelor's degree in accounting, finance, or related field preferred
  .

Skills & Abilities:

• Excellent analytical skills and attention to detail.
• Proficiency in project accounting, financial analysis, and budgeting.
• Strong communication skills and ability to work collaboratively with cross-functional teams.
• Proficient in Microsoft Office Suite, particularly Excel.