Human Resources Business Partner

Title: Human Resources Business Partner
Hours: 40 hours per week, Ideal working hours: Mon-Fri 9am-5pm PST
Location: Remote, PST working hours required
Hourly Rate/Salary Range: $75,000-85,000 per annum
Reports To: Vice President of Human Resources, West Region

Employment Type: Full-Time, Exempt 

Position Summary:

The Human Resources Manager provides day-to-day HR support to NeuroStim TMS, a growing mental health practice specializing in Transcranial Magnetic Stimulation (TMS) services. This role supports multiple clinic locations across Washington, Arizona, and Minnesota, with a scope that includes employee engagement, retention, overseeing the employee life cycle, and compliance. The ideal candidate is detail-oriented, people-focused, and comfortable balancing recruitment, employee relations, and HR administration in a fast-paced, mission-driven environment. 

Why join our team? 

• Opportunity to make a meaningful impact in a growing mental health organization.
• Collaborative HR team that values learning, integrity, and employee well-being.
• Competitive pay, benefits, and professional development opportunities.

Position Compensation & Benefits:

• Health & Welfare Benefits
• Retirement Eligibility w/ Employer Match
• Paid Time Off & Paid Holidays
• Other ancillary benefits

Position Responsibilities:

Recruitment, Onboarding & Offboarding

• Partner with hiring managers to post open positions, screen applicants, and coordinate interviews for clinical and administrative roles as needed.
• Support a seamless onboarding experience, ensuring new hires are fully prepared for their first day with all necessary equipment, system access, and supplies.
• Conduct onboarding check-ins to support new hire engagement and retention.
• Coordinate offboarding activities, including exit interviews, final pay coordination, and collection of company property.
• Identify trends from exit data to support continuous improvement in retention strategies.

Payroll & Timekeeping Coordination

• Coordinate the payroll process by reviewing timecards, verifying accuracy, and ensuring timely manager approvals.
• Partner with the payroll and finance teams to resolve discrepancies and confirm readiness for payroll submission.
• Maintain accurate employee status and compensation data in the HRIS to support accurate payroll processing.
• Maintain accurate employee bonus records and submit for payroll processing in accordance with the bonus earning terms.

Employee Relations & Engagement

• Serve as a first point of contact for employee inquiries and escalate issues appropriately.
• Support the VP of Human Resources with employee relations investigations and documentation.
• Coordinate and assist with employee surveys, engagement initiatives, and recognition programs.
• Contribute to a positive and inclusive work culture by supporting employee communication and feedback loops.

Retention & Workforce Development

• Develop and support retention initiatives focused on entry-level and clinical support employees.
• Track turnover and retention metrics and provide actionable insights to leadership.
• Participate in stay interviews and collaborate with leaders to address engagement concerns proactively.

Compliance & HR Administration

• Maintain compliance with federal, state, and local employment laws across Washington, Arizona, and Minnesota.
• Maintain knowledge of state leave programs (e.g., Washington PFML, Arizona PSL, Minnesota ESST).
• Assist in policy administration, recordkeeping, and HR process documentation.
• Maintain confidentiality and ensure proper handling of sensitive employee data.

Collaboration, Communication & Leadership Support

• Attend leadership meetings, take detailed meeting minutes, and distribute follow-up actions as needed.
• Conduct periodic clinic visits to build relationships with clinic staff, support managers, and stay informed about on-site needs.
• Partner with operations and other appropriate teams to ensure HR processes align with clinic workflows and employee needs.
• Participate in HR projects and initiatives that improve organizational effectiveness and employee satisfaction

Other duties as assigned.

Requirements

 Education & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• 3-5+ years of HR experience, preferably in healthcare or a multi-site environment.
• Experience supporting recruitment, employee relations, and retention programs.
• Working knowledge of employment laws and state leave requirements for Washington, Arizona, and Minnesota preferred.

Skills & Competencies

• Strong interpersonal and communication skills with the ability to build trust and credibility.
• Excellent organizational skills and attention to detail.
• Proficient in HRIS and applicant tracking systems; strong Microsoft Office skills.
• Ability to manage multiple priorities and work independently in a multi-site environment.
• Passion for supporting employees and enhancing the overall employee experience.

Preferred Qualifications

• PHR or SHRM-CP certification (or progress toward certification).
• Prior experience in a behavioral health or healthcare setting.
• Familiarity with multi-state HR operations.

Travel Requirements

• Monthly local travel to neighboring clinic locations.
• Occasional travel to other clinic sites in Washington, Arizona, or Minnesota as business needs arise.

The pay range displayed on this job posting reflects the anticipated range for this position. A successful candidate's actual compensation will be determined after taking factors into consideration such as the candidate's work history, experience, skill set, and education. This is not inclusive of the value of ARC Health Partner's benefits package, which includes, among other benefits, healthcare/dental/vision, and retirement. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any ARC Health Partners.