Inventory Warehouse Specialist

JOB TITLE:

Warehouse Inventory/ Operations Specialist I

REPORTS DIRECTLY TO:

General Manager

JOB SUMMARY:

A key member of the team, this position is trained in our Inventory and Operation department, responsible for processing all shipments and receipts at an assigned Company-managed facility with the ability to assists in the movement and storage of customer product.

SPECIFIC DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

Inventory

General:

• Maintain daily Shipping in SAP.

• Process all inbound and outbound loads.

• Understand and adhere to all Company policies, procedures, and work instructions.

• Verify accuracy of all paperwork returned from the warehouse.

• Communicate effectively with Operations Supervisors and Team Leaders.

• Obtain Driver Safety Acknowledgements from all truck drivers.

• Manage after-hours pick-ups.

• Maintain essential office supplies for Inventory department.

• Assist other members of the Inventory Department when needed.

Shipping:

• Organize inventory withdrawals into truckloads.

• Provide Operations Supervisors with all shipping documents, daily.

• Update perpetual inventory for all shipments.

• Communicate all add-ons, cancellations and other urgent shipping information to the Operations Supervisors and Team Leaders.

• Report daily shipping activity.

• Verify proof of all shipments and maintain original documents in an organized manner.

• Maintain accurate and complete records for all shipping activities daily.

Receiving:

• Monitor mail, e-mail and fax machine for notification of incoming Import and Domestic loads and any accompanying paperwork.

• Print receiving paperwork and prepare barcode and/or row tags.

• Set up receiving schedule.

• Prepare Import receiving packages.

• Reconcile all incoming loads to paperwork previously received.

• Report daily receiving activity.

• Verify proof of all receipts and maintain original documents in an organized manner.

• Maintain accurate and complete records for all receiving activity on a daily basis.

Operations

• Operate a lift truck with various attachments (e.g. forks, box clamp, barrel clamp, etc.)

• Perform daily safety inspection of assigned lift truck;

• Ship and/or receive customer product;

• Load and/or unload dry vans, sea containers, and other transport vehicles, as needed;

• Operate hand-held barcode scanner;

• Inspect customer product and report any damage/defects to a Warehouse Team Leader and/or Supervisor;

• Fill out and/or apply row identification tags;

• Maintain work area in a clean and orderly manner;

• Perform routine warehouse cleaning, as needed;

• Operate ride-on sweeper, as needed;

• Repair storage containers, as needed;

• Adhere to all Company policies, procedures, and work instructions, especially those pertaining to safety and quality control;

• Report any unsafe conditions to a Supervisor or Manager immediately upon discovery;

ATTENDANCE:

• Must be punctual and have good attendance record;

• Must begin and end work on time and adhere to scheduled break times;

• Must keep time off within the allotted PTO provided, unless otherwise allowed, as described in the Employee Handbook.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

• Works safely;

• Follows directions well;

• Works well in all group settings;

• Communicates well with others;

• Ability to perform simple math (addition and subtraction) calculations.

• Attentive to detail.

• Able to work independently and prioritize time well.

• Adheres closely to all procedures.

• Understands and adheres to the Quality Management System; the Document Control Procedures and US Customs warehouse procedures

• Possesses strong communication skills.

• Able to multi-task.

EDUCATION AND/OR EXPERIENCE:

• High school education or equivalent (GED); AND

• At least 1 and typically 3 years of related experience or training; OR

• Equivalent combination of education and experience.

LANGUAGE SKILLS:

• Ability to read and comprehend simple instructions, short written correspondence, and memos;

• Ability to write simple correspondence;

• Ability to effectively present information in one-on-one and small group situations to employees of the organization.

COMPUTER SKILLS:

• Basic knowledge of Microsoft Word and Excel

• Basic knowledge of sending and receiving emails

CERTIFICATES, LICENSES, REGISTRATIONS:

• OSHA Forklift Certification.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee may be required to:

• Use hands to handle, or feel and talk or hear;

• Stand; sit; walk and reach with hands and arms;

• Climb or balance; stoop, kneel, crouch, or crawl;

• Lift and/or move up to 50- 75 pounds, as needed.

NOTE: Specific vision (with or without corrected lenses) abilities required by this job include: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee may regularly:

Inventory:

• Work is generally performed within an office environment, with standard office equipment available.

• Exposed to moderate noise levels

Operations:

• Work in outdoor weather conditions;

• Work in wet or humid conditions;

• Work near moving machinery or mechanical parts and occasional fumes or airborne particles; toxic or caustic chemicals;

• Be exposed to vibrations;

• Be exposed to extreme cold and heat;

• Be exposed to moderate noise levels.

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