Accounts Payable Specialist

7 days ago

Boston, MA, United States Heading Home Full time

Job Title: Accounts Payable Specialist

Reports To: Vice President of Finance

Location: Boston, MA

Position Type: Full Time, Non-Exempt

Hourly Rate: $28 - $31.25

Summary:

Heading Home is looking for an energetic and detail-oriented Accounts Payable Specialist to join this growing and evolving Finance Department. The Accounts Payable Specialist will be a key player in the management of the day-to-day function of Accounts Payable. This position will work closely with the Accounting Manager & Controller to strengthen and build the finance department and be a key participant in upgrading the systems in light of significant organizational growth.

Responsibilities:

  • Oversee and manage the accounts payable function
  • Review and maintain expense side of general ledger ensuring the accurate coding of expense accounts and program codes
  • Maintain Accounts Payable files according to established protocols
  • Liaison with vendors to promote strong and trusted relationships and trouble shoot issues that may arise
  • Create month-end accrual entries and ensure that all AP functions are ready for month end close
  • Work closely with finance team to establish budgets for upcoming fiscal years
  • Create weekly payment runs
  • Update cash requirements on a weekly basis
  • Work towards continued improvement in accounts payable processes
  • Work with Real Estate and Data teams to ensure accurate rental amounts.
  • Create timely monthly rent payments
  • Track and upload utility information for ~400 utility accounts
  • Reconcile utility accounts with active rental units; connect or disconnect accounts as necessary
  • Create monthly utility payments
  • Oversee credit card expense reporting and ensure that credit card expenses are properly approved
  • Complete journal entries related to credit card spending
  • Responsible for entire 1099 process at year end
  • Complete tasks related to financial analysis, projects and others as assigned
  • Follow process to validate and input new vendors.
  • Other duties as assigned by Controller

Requirements:

  • 1+ years of relevant experience in a full-cycle accounts payable role
  • Bachelor’s degree in accounting, Finance or related field preferred
  • Strong technology skills specifically with accounting software and Excel
  • Very detail oriented
  • Ability to create and manage systems
  • Strong integrity and work ethic with an ability to self-manage
  • Demonstrated ability to consistently work on projects through completion
  • Pride in performance

Equal Employment Opportunity Statement

Heading Home, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

Work Environment Cubicle space within large office building; prolonged sitting at a desk and working on a computer. May require equal amounts of sitting and standing at times. Office is open to the public and visitors only by appointment. Position requires a minimum of four days onsite after training period. Office is climate controlled with heat and air conditioning.

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