Events Coordinator
5 days ago
New York,NY
Description
Our client, a leader in commercial real estate, is seeking a highly organized and people-focused Events Coordinator to support event operations at the World Trade Center campus in New York, NY. This is a full-time, hybrid position working 4 days a week onsite and a max of 1 hybrid day a week. This position operates Monday-Friday 9:00am-5:00pm, with evening and weekend hours as well as additional overtime required to support event activity. This position starts as a 7-month contract opportunity and pays $26.50-30 per hour based on experience. This role offers the opportunity to work in a dynamic, fast-paced environment where cross-functional coordination, strong communication, and hands-on problem-solving are essential. The Events Coordinator will play a key role in supporting event planning, facilitating approvals, and ensuring exceptional execution across a wide range of campus activations. This role is ideal for someone with strong interpersonal skills who is eager to learn and grow-rather than candidates from strictly corporate event-planning backgrounds.
Key Responsibilities
• Contribute to the planning and execution of events and activations held across the campus.
• Serve as a liaison with the Site Wide Property Management team to manage events on-site.
• Assist stakeholders and tenants through the Special Event application process, ensuring all required permits and approvals are obtained from onsite government agencies.
• Coordinate ancillary support services provided by the Site Wide Property Management Team and its consultants/contractors before, during, and after events.
• Communicate regularly with internal departments to deliver event-related updates and notifications.
• Collaborate with digital and social media teams on event marketing, promotion, and post-event reporting.
• Partner with external vendors and clients to ensure timely delivery of services and materials.
• Assist with event record-keeping and tracking associated costs.
• Oversee the permitting process for film and photo requests from stakeholders, tenants, and external clients.
• Provide general administrative support to the CX Program Manager.
• Proactively introduce new concepts, ideas, and opportunities for programming enhancements.
• Support event operations during off-hours when needed.
Qualifications
• Bachelor's degree or equivalent level of education.
• 2-3 years of professional work experience in event management or a related field.
• Exceptional attention to detail with a proactive, solutions-oriented mindset.
• Strong verbal and written communication skills.
• Ability to provide day-to-day administrative support to the CX Team and Site Wide Property Management.
• Willingness to work extended hours, weekends, and holidays as required for event needs.
Preferred Skills & Experience
• Bachelor's degree in Event Management, Hospitality/Venue Management, Project Management, or a related field.
• Strong organizational and analytical skills with the ability to track deliverables.
• Excellent interpersonal skills; comfortable engaging with senior stakeholders and cross-functional teams.
• Ability to work efficiently in a fast-paced environment and manage multiple priorities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, SharePoint).
• Experience with venue management software such as Salesforce, VenueOps, or similar tools is a plus.
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