Talent Acquisition Administrative Assistant
2 weeks ago
6-Month Contract | Newark, NJ | Hybrid (Tuesday-Thursday On-site)
We are seeking an experienced and proactive Administrative Assistant to support the growing Technology group within a leading global asset management firm. This role is ideal for a highly organized professional who thrives in a fast-paced environment and is passionate about helping teams operate efficiently.
Administrative Assistant Responsibilities
- Serve as the main point of contact for all aspects of the hiring process, from job descriptions through interviews to verbal offers.
- Act as the 'go-to' for candidates, hiring managers, stakeholders, and vendors regarding the hiring process.
- Coordinate and schedule all interviews across the Technology Solutions group.
- Lead daily scrum meetings to update senior leadership on hiring status.
- Maintain complex records and manage resume submissions.
- Edit documentation and take meeting minutes.
- Draft and edit emails, presentations, reports, agendas, and business correspondence.
- Assist with onboarding and offboarding processes.
- Organize and streamline data and documentation with a strong eye for detail.
- 2 years of administrative support experience.
- Strong organizational skills and attention to detail.
- Excellent time management and prioritization abilities.
- Comfortable working in a fast-paced environment with shifting priorities.
- Professional communication skills for interfacing with multiple stakeholders.
- Ownership mindset with strong problem-solving abilities.
- Ability to create and implement more efficient work processes.
- High discretion when handling confidential information.
- Team player with the ability to work independently.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office, especially Outlook and Excel; knowledge of JIRA preferred.
- Bachelor's degree highly desirable.
- Three rounds: two virtual and one in-person.
- Hybrid schedule: Tuesday, Wednesday, and Thursday in-office (no exceptions).
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