Program Coordinator

Title: Program Coordinator

Pay Range: $21.00/hr - $21.53/hr

VP Area: Center for Student Involvement

Department: Gonzaga Outdoors

Work Schedule: Irregular

Telework Availability: On-campus Position

FLSA Status: Non-Exempt

Employee Classification: Regular full-time (staff 30+ hours)

Hours per week: 40

Months per year: 10

Off Months: June and November

Job Purpose

Join our dynamic team as a Program Coordinator and play a pivotal role in shaping the future of Outdoor Programs at Gonzaga We're on the lookout for a proactive individual to take charge of streamlining programming logistics and providing mentorship to our dedicated student staff. In this role, you'll be at the forefront of developing innovative systems to support the expansion of our programs, building and nurturing strong professional relationships, collaborating seamlessly with a diverse range of internal and external stakeholders, and performing crucial administrative duties that support our staff, student leaders, and visitors. You will lead and supervise various student employee positions, foster a vibrant and inclusive community, and have dedicated field time, including a month off in the summer and a month off during the school year.

Essential Functions

• 30% - Student Supervision and Mentorship
  
  • Serve as lead or assistant trip leader on Gonzaga Outdoors and Immersive Outdoor Learning trips during the week or on weekends.
  • Depending on experience, may lead week-long spring break trips or multi-week domestic study abroad trips.
  • Facilitate and instruct portions of Trip Leader Trainings in collaboration with Program Managers.
  • Supervise 3+ student employees working in operations (gear, rations, etc.).
  • Provide coaching and mentorship to help students develop leadership skills within their position.
  • Establish a multidirectional feedback culture.
    
• 60% - Program Logistics
  • Oversee all processes directly tied to trips (gear, rations, vehicles, permits) in conjunction with our Student Operations Employees and other professional staff.
  • Develop and implement systems that support program operations, related trips, logistics, office functions, and student staff training.
  • Coordinate trip and event logistics for larger programs such as pre-orientation, Spring Break, and Gonzaga-in-the-Wilderness.
  • Manage overall equipment strategy, including purchasing priorities, and securing discounts and/or donations.
  • Ensure Rations process is in compliance with good standards of food handling safety.
  • Oversee maintenance and organization of equipment room.
  • Oversee maintenance of Gonzaga Outdoors Vehicles and booking of other vehicles.
  • Coordinate accommodations for trip participants.
  • Additional Duties as Assigned by the Department.
    
  
  

Educational Requirement

Bachelor's Degree or Equivalent Experience

Years Of Related Experience Requirement

1 year (or one year of experience for each year of required education in lieu of the educational qualifications)

Certifications And/Or Licensures

• Wilderness First Aid or higher, Epinephrine Auto-Injector & CPR certifications
• Valid Driver's License and ability to obtain WA state driver's license
• Good driving record
  

Skills & Abilities

• Proficient in Microsoft Office, Excel, and Word.
• Proficient in English written and verbal communication skills.
• Excellent organizational skills.
• Demonstrated time management, punctuality, and priority setting skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality.
• Strong customer service skills.
• Proven driving ability with good driving record.
• Ability to interpret and apply complex policies and regulations.
• High analytical capability, with ability to identify issues, compare data, and resolve discrepancies.
• Ability to work flexible schedule including mornings, evenings, weekends, and holidays as needed.
• Ability to work in an open, sometimes noisy, fast-paced environment.
• Ability to function independently and to complete projects with limited supervision.
• Manage ambiguity and collaborative decision-making structures.
• Have strong problem-solving skills.
• Show high levels of flexibility and adaptability.
• Excellent mentoring skills.
• Ability to work effectively with a diverse student population.
• Experience leading outdoor trips in a formal role.
• B.S. or B.A. from an accredited school in student development, outdoor education/recreation, experiential education, business administration, or related field or equivalent experience.
• Previous successful work experience that includes a minimum of one year of full-time or part-time equivalent experience in an outdoor recreation, office management, or equivalent.
• An understanding of Justice, Equity, Diversity, and Inclusion topics.
  

Preferred Qualifications

• Knowledge of experiential education and outdoor leadership, with the integration of Jesuit perspectives.
• Preferred to have a Wilderness First Responder Certification or higher.
• An understanding and ability to apply student development theories with a priority on student learning and growth.
• Previous Supervisory Experience is Preferred.
• Professional experience leading outdoor trips.
• Ability to help further Justice, Equity, Diversity, and Inclusion efforts in our program progress.
• Experience with emergency and on-call systems for wilderness programming.
  

Physical & On-Campus Requirements

• In-Office Presence Ability to work on-site in typical office setting: 5 days/week.
• Standing/Sitting Ability to remain in a stationary position for a prolonged period: Often (50%-75% of time).
• Walking Ability to move about on foot to accomplish tasks: Often (50%-75% of time).
• Lifting/Carrying Ability to move or transport objects up to a specified weight (e.g., 50 pounds): Often (50%-75% of time).
• Attention to Detail Ability to focus on detailed tasks for extended periods: Daily (>75% of time).
• Problem-Solving Ability to identify and resolve issues effectively: Daily (>75% of time).
  

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Other

Industries

Higher Education

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