Sr. Academic Program Coordinator

We are seeking a Sr. Academic Program Coordinator who will report to the Dean of Pre-Collegiate Programs in the Whiting School of Engineering. This position will be primarily responsible for assisting in the development and implementation of two to three new engineering courses for high school students including a research program in time for summer 2026.

The Sr. Academic Program Coordinator has administrative responsibility for complex academic program elements requiring collaboration with students, faculty, and/or other departments. The Sr. Coordinator provides academic program coordination and overall academic program support within a department.

Specific Duties & Responsibilities

• Assist with student recruitment and marketing efforts for programs.

• Advise students on academic requirements. May handle sensitive personal issues with students.

• Coordinate aspects of the interview and application process.

• Schedule, plan, develop, produce information sessions.

• Assists with tracking and analyzing trends data, compiles data and generates reports.

• Make recommendations concerning marketing, processing, business outreach.

• May independently manage specific program activities.

• Responsible for budget projections, stipend and other expenditure accounting, interface with financial aid and other student services.

• Supports course and student activity scheduling.

• Serve as liaison to other resources, e.g. Registrar's Office, Academic Advising, Admissions, Dean's office, other academic departments, Student Accounts,

• Liaison to International Office and resource to students regarding visa issues.

• Produce substantive reports for department faculty and administration

• Maintain room schedules, address and phone lists, emergency contact information

• Assist in special events planning and execution for receptions, open houses, social gatherings

• Maintain students' academic files and faculty evaluations

• Plan orientation for new students

• Advise students on program choices, choosing advisors, teaching opportunities, job applications

• May oversee the work of less experienced employees or students.

• Performs other related duties as requested.

In addition to the duties described above

• Assist with course implementation in Canvas LMS

• Assist the team in recruiting, hiring, and training instructors, teaching fellows, and teaching assistants.

• Promote Engineering Innovation programs to high school students and their parents by visiting high school counselors and classrooms, attending college and career fairs, networking with homeschool organizations, participating in engineering trade show events and other similar events.

Minimum Qualifications

• High School Diploma or equivalent.

• Five years progressively responsible administrative/academic experience.

• Will be subject to a pre-employment background check and fingerprinted per policies related to working with minors. All employees participating in Hopkins Pre-College programs must enroll and participate in mandatory online training relevant to working with minors and working at JHU.

• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree preferred.

• Experience working with high school students and their families.

Expected Skills

• Excellent written and oral communication

• Experience with WordPress or other website maintenance tool

• Canvas or similar LMS

• MS Office 365

On call or non-standard work hour requirements

• There will be non-regular weekend and evening work hours to support the weekend check-in day of the residential students, to participate in virtual and in-person recruiting events, and to support in-session programming. Summer is the busiest season so vacations should not be scheduled for June or July as the majority of our students are participating in programming during these months.

Classified Title: Sr. Academic Program Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)

Employee group: Casual / On Call

Schedule: M-F, 30 hrs wkly (January to Mid-August)

FLSA Status: Non-Exempt

Location: Mount Washington Campus

Department name: Pre-Collegiate Programs Students_Casuals

Personnel area: Whiting School of Engineering

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.