Senior Administrative Support Specialist

7 days ago

Albany, NY, United States Albany Medical Center Full time

Join our dedicated Accounts Payable team as a Senior Administrative Support Specialist, where you will play a vital role in ensuring the efficient payment and distribution of all accounts payable transactions. Your contributions will support the operations of all campuses of the Albany Med Health System (AMHS).

Key Responsibilities:

  • Collaborate effectively with team members to coordinate and schedule payments for invoices, reimbursements, refunds, and credits.
  • Respond promptly and professionally to inquiries from suppliers and staff regarding payment status and requests.
  • Track and monitor invoices using various tools, including spreadsheets and reports, while enhancing current resources and creating new ones as needed.
  • Ensure timely and accurate processing of transactions through Enterprise Resource Planning (ERP) software, adhering to cash allocation guidelines.
  • Identify and proactively address any issues that may arise during the payment process to ensure successful completion.
  • Assist and educate departments, colleagues, and suppliers on invoice processing, payment policies, and documentation requirements.
  • Ensure compliance with policies and regulations by verifying that all invoices and reimbursements include necessary approvals and documentation.
  • Maintain accurate supplier files to facilitate proper invoice processing and payment distribution.
  • Collaborate with AMHS departments, including Supply Chain, Finance, and Treasury, to uphold customer service excellence.
  • Perform additional duties as assigned to support team members and operational needs.

What We Offer:

  • A supportive work environment that promotes teamwork and collaboration.
  • Opportunities for professional growth and development.
  • A commitment to compliance and protecting sensitive information, including HIPAA Protected Health Information.

If you are ready to make a difference and contribute to a vital area of our healthcare system, we encourage you to apply

Thank you for considering a career at Albany Medical Center. We are proud to be an equal opportunity employer.

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