Program Operations Specialist

Job Description

The UW School of Medicine's Department of Laboratory Medicine & Pathology (DLMP) has an outstanding opportunity for a Program Operations Specialist to join their team.

The Program Operations Specialist will assist the Associate Director of Research Administration with the coordination of department finance activities for faculty, staff and students in support of the academic, research and service goals of the department. Serve as the primary liaison to financial offices (Dean, OSP, GCA) of the campus. Provide assistance in providing advice to faculty, staff, residents and graduate students of University policies and procedures. Assist in the accumulation of financial data to generate financial reports. Participate in MRAM meetings and departmental staff meetings.

DUTIES AND RESPONSIBILITIES

• Develop, modify, and maintain multiple records and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, and control of fiscal operations.

• Coordinate the development of budgets for grants, contracts or other funding requests; oversee the preparation of appropriate forms for contracts and agreements; develop, recommend, and/or establish charge schedules for self-sustaining accounts;

• Assist the Principal Investigators in developing long term planning documents in support of strategic goals for the DLMP's Divisions and conduct analyses of the units' needs and resources.

• Assist with monitoring and preparing grant and contract proposals to ensure compliance with university policy and granting agency requirements

• Serve as a back-up reviewer and approver of all grant and contract proposals through SAGE. Assist in reviewing all Lab Med Contract Services agreements and route to Regulatory Guidance for approval.

• Manage all budget transactions and reconciliations for state budgets, gift accounts, discretionary funds, endowed funds, department revenue accounts, RCR, recharge center and local funds.

• Create spreadsheets, plan and do projections of departmental finances.

• Develop statistical reports

MINIMUM REQUIREMENTS

• Bachelor's Degree in Finance other related field and 4-5 years of related experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

• Management of federal grants and contracts.

• Experience with federal grant regulations. Experience with international contracts and grant management.

• Experience with Word and Excel software.

• Demonstrated ability to effectively supervise and have excellent interpersonal and communication skills.

DESIRED QUALIFICATIONS

• University of Washington experience required to include knowledge of UW budget, payroll, purchasing, and accounting processes

• UW administrative systems (MyFinancial Desktop, SDB, Workday SAGE) and UW data warehouse.

• Experience with clinical departments in a medical center/hospital environment.

Compensation, Benefits and Position Details

Pay Range Minimum:

$69,720.00 annual

Pay Range Maximum:

$104,568.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.