Program Coordinator 1

24 hours ago

Boston, MA, United States The Planet Group Full time
Job Description

Program Coordinator
Contract: 3-6 months
Onsite: Boston, MA 02115

Pay Rate: $25.00-30.00/hr

Must Haves:
Associates Degree
2+ years' administrative experience, ideally in a program/project coordinator role
Preferred:
Bachelor's Degree
Healthcare, research or higher education industry experience

Position Summary
A leading healthcare facility is seeking a highly organized and detail-oriented Program Coordinator to provide administrative and operational support to faculty, researchers, and staff. This role is central to coordinating activities, managing schedules, supporting academic and research initiatives, and ensuring the smooth execution of daily operations.

Key Responsibilities

Coordinate program activities and daily operations to ensure efficiency, compliance, and alignment with organizational policies.

Manage calendars, schedule appointments and meetings, and arrange logistics for Principal Investigators, the Biostatistics Team, and related groups.

Support academic and research functions, including Harvard teaching courses, pre-award activities, and onboarding of lab members.

Assist with recruitment processes such as postdoctoral appointments, new hire onboarding, and related administrative tasks.

Oversee reimbursements, travel arrangements, and accommodations for staff and visitors.

Prepare reports, records, and program documentation for internal use and external agencies.

Draft and distribute program communications, promotional materials, and correspondence.

Plan and coordinate workshops, meetings, and conferences, ensuring logistics, scheduling, and communications are effectively managed.

Serve as a liaison with faculty, staff, and external partners to support program goals.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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