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HR Associate

2 weeks ago

Nashville, TN, United States DISYS Shared Services- Field Operations Full time
Title: HR Associate

Location: Nashville (Hybrid - 3 Days Onsite, 2 Days Remote)

About Dexian
  • Dexian is a global staffing, IT consulting & managed services firm that has thrived for 25 years. Across 65 offices, Dexian employs industry problem solvers who have the expertise to understand industry staffing issues but also possess the knowledge to locate inefficiencies, design and implement game-changing automation, and other IT service offerings. Whether it is bridging or replacing legacy systems, moving an enterprise to the cloud, creating automated technology to streamline compliance or turning raw data into actionable information, Dexian is dedicated to enabling its clients to work smarter and more efficiently even in the smallest, most mundane of business tasks.
Key Responsibilities:

Administration:
  • Conduct FLSA Evaluations on position descriptions
  • Proactively manage HR systems in order to ensure data integrity
  • Assist HR Lead with training new hires as well as training existing personnel on new processes
  • Assist HR Lead with the auditing of employee I-9s, checklists, new hire files, and supervisor information
  • Maintain knowledge of and ensure compliance with employment-related laws and regulations
Onboarding/Offboarding:
  • Submit pre-employment screening orders for new hires, according to client required pre-employment screening requirements - track status of background checks, review non-compliant results with HR Lead, and follow adverse action process, if applicable
  • Review background package for consistency with client background check requirements, add any missing components
  • Ensure all client-specific paperwork is sent and signed, completed, and properly filed, following up as needed, prior to the individual beginning work
  • Ensure all DEXIAN paperwork is sent and signed, completed, and properly filed, following up as needed, prior to the individual beginning work
  • Create and maintain employee records in Oracle HCM and PeopleSoft
  • Coordinate w/ HR immigration specialist to onboard foreign nationals, as needed
  • Facilitate the I-9 process, collect employment eligibility verification documents, and verify employment eligibility
  • Coordinate w/Travel to order the Amex card and assist with travel preferences, as needed
  • Coordinate w/IT and AEs to order the equipment, safety badges, etc., as needed
  • Process terminations, collect and file off-boarding paperwork, process final check according to state or local requirements, verify all equipment is returned following the Asset Process, ensure all consultant expenses are submitted and approved and complete NEXT offboarding checklists
Consultant/Employee Connection:
  • Manage Consultant Connection to ensure all items are completed
  • Touch base w/ consultants, several times, during the first month of employment to ensure a seamless onboarding process
  • Maintain an open line of communication throughout the duration of the Consultant's employment to ensure a high level of connection
  • Perform quarterly data accuracy checks to ensure that Consultant data is correct and complete
  • Generate End Date reports and request that projected end dates be updated when appropriate
  • Work with the Account Executive and Recruiter to achieve excellent customer service and Consultant Connection
  • Provide HR and business policy guidance to consultants and assist w/ the administration of Human Resources policies and procedures
  • Coordinate with the Benefits team on Consultant benefits issues, enrollment, and leave program administration
  • Direct employment-related inquiries, such as employment verification requests and unemployment compensation inquiries and proceedings to the appropriate corporate HR contacts
  • Provide employee relations support and ensure that company policies and procedures are followed and administered in a fair and non-discriminatory manner, escalate more complex situations as appropriate
  • Oversee facilities management, submit and approve supply orders for designated branch office locations, handle and distribute mail and other files as needed, assist with the coordination of office team building events
  • Ensure compliance with client's safety requirements and update workplace safety program as needed
Overall Requirements:
  • 2+ years' experience working in Human Resources within a staff augmentation or managed services line of business
  • Strong communicator of oral and written work; also, good presentation skills
  • Excellent customer service and communication skills
  • Education to include BS or equivalent combination of education and experience
  • Secret level clearance
  • Technically proficient in working w/ an ERP system as well as Microsoft Office Suite applications including Word, Excel, and Outlook
  • Strong organizational skills and attention to detail
  • Demonstrate a positive and professional image

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.