Operations Coordinator

1 week ago

Nashville, TN, United States Freeman Full time

About Us

Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry' largest network of experts, Freeman's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Operations Coordinator supports freight and operations teams, serving as a Coupa platform expert to manage equipment procurement, vendor relationships, and budget tracking. This role will assist in DOT compliance, driver and truck schedules, and vehicle maintenance while driving operational efficiencies across procurement, logistics, and transportation workflows.

This position will support our Event & Exhibit Services team. The position follows an in-person schedule working full-time in-office and/or show-site based out of Nashville, TN.

Essential Duties & Responsibilities

  • Oversee equipment orders for all events, including forklifts, scooters, scissor lifts, dumpsters, and more.

  • Handle equipment logistics, vendor relationships, and order tracking.

  • Procure equipment through Coupa, ensuring timely delivery, cost efficiency, and invoice processing within 30 days.

  • Assists with coordinating driver schedules and ensure DOT compliance using Encompass and JJ Keller systems.

  • Manage truck and trailer inspections to maintain regulatory standards.

  • Align freight and operations schedules for efficient truck dispatching.

  • Support special projects and assignments as needed.

  • Perform additional duties as assigned.

Education & Experience

  • Oversee equipment orders for all events, including forklifts, scooters, scissor lifts, dumpsters, and more.

  • Handle equipment logistics, vendor relationships, and order tracking.

  • Procure equipment through Coupa, ensuring timely delivery, cost efficiency, and invoice processing within 30 days.

  • Assists with coordinating driver schedules and ensure DOT compliance using Encompass and JJ Keller systems.

  • Manage truck and trailer inspections to maintain regulatory standards.

  • Align freight and operations schedules for efficient truck dispatching.

  • Support special projects and assignments as needed.

  • Perform additional duties as assigned.

What We Offer

Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

  • Medical, Dental, Vision Insurance

  • Tuition Reimbursement

  • Paid Parental Leave

  • Life, Accident and Disability

  • Retirement with Company Match

  • Paid Time Off

Diversity Commitment

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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