Executive Assistant

4 days ago

Charlotte, NC, United States Biotage Full time
Biotage is seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer and local officers. This pivotal role combines high level executive support with office management responsibilities, enabling the COO to focus on driving global operational excellence, supply chain efficiency, and commercial growth. As a trusted partner you will manage calendars, coordinate international travel, prepare executive level presentations, and streamline communications across global time zones. You will also act as office manager for the US office in Charlotte, NC.

Key Responsibilities
  • Calendar management support for the COO. Reviewing meetings & appointments whilst proactively managing conflicts.
  • Reviewing and coding Executives' email, responding on COO's behalf when appropriate.
  • Screening and management of incoming calls.
  • Co-ordinate travel (Domestic and International)
  • Writing and editing emails, memos and preparing communications and reports on behalf of the COO.
  • Prepare professional, robust presentations tailored to COO, board level or Countrywide audiences with minimal guidance.
  • Collaborate with internal departments to gather content and data needed for presentations.
  • Assist with contract administration as needed including obtaining signatures, scanning and electronic signing.
  • Process Executives' expenses and review and approve expense report from Executives' direct reports as needed.
  • Organize meetings, produce effective summaries, and coordinate catering as required.
  • Plan and fully manage Executives sponsored events in Charlotte and other US locations.
  • Managing visitors to the office and incoming calls and emails.
  • Organize maintenance companies to keep the office clean, safe and all appliances in good working order.
  • Develop and manage local travel vendor relationships (Travel company, hotels, ground transport).
Skills and experience
  • Bachelor's degree along with considerable experience supporting senior executives within a global organization.
  • Exceptional verbal and written communication skills.
  • Highly organized with high attention to detail.
  • Proactive with ability to manage time and priorities effectively.
  • Capability to translate complex information into compelling visual narratives.
  • Ability to exercise discretion and judgement in handling confidential proprietary information.
  • Develop written processes and procedures and train new office employees on office related processes and operations
  • Demonstrated ability to meet project timelines, own projects, tasks, and processes etc.
  • Proficient computer skills, MS Word, PowerPoint, Excel, Outlook, MS teams.
  • Previous marketing and/or communications experience is highly desirable
  • Ability to work well under pressure while maintaining a professional demeanour.


The role will be office based with occasional travel for company meetings, events etc (Approx 10%)

About Biotage

Biotage is a global supplier and solutions partner to a wide range of customers within drug discovery and development and analytical testing. With strong expertise in separation and purification technologies, and a focus on leveraging intelligent workflow solutions, we aim to efficiently support the advancement and protection of human health. Learn more at biotage.com.

Biotage offers a comprehensive benefits package including health, dental, and vision insurance as well as a 401k program w/ company match, paid parental leave and more

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