Office Manager

16 hours ago

Mission Viejo, CA, United States Budget Blinds Full time
Benefits:
  • Flexible schedule
  • Opportunity for advancement
  • Paid time off
  • Training & development
Office Manager / Administrative Assistant (Full-Time | $24-$30/hr + Bonuses)

Budget Blinds of Mission Viejo, Tustin & Irvine

About Us

Founded in 1992 with a true family atmosphere, Budget Blinds has grown to become the #1 provider of custom window coverings in North America, with over 1,300 franchise territories and 50,000 installations completed weekly.

At the Budget Blinds of Mission Viejo, Tustin & Irvine franchise location, we combine the professionalism of a national brand with the close-knit teamwork of a local business. Our culture is built on integrity, organization, and exceeding customer expectations. We're looking for an Office Manager / Administrative Assistant who thrives in a dynamic environment, keeps operations running smoothly, and enjoys helping both customers and teammates succeed.

Compensation & Benefits
  • $24-$30 per hour (based on experience)
  • Bonus opportunities based on team and individual performance
  • Paid training and onboarding
  • Paid holidays
  • Flexible scheduling
  • Communication tools provided
  • Career advancement into inside sales or sales representative role
Position Overview

This position is the heartbeat of our office - handling a mix of administrative, scheduling, and light warehouse coordination tasks. You'll oversee the flow of orders and installations, manage incoming shipments, coordinate with sales reps and installers, and ensure that customers receive the exceptional service that defines our brand.

The right candidate will be highly organized, detail-oriented, and tech-savvy, with strong experience in Excel, QuickBooks, and customer communication.

Responsibilities

Office & Administrative Operations
  • Manage and organize all office paperwork, records, and digital files
  • Answer business phones promptly and handle customer requests professionally
  • Execute defined office procedures to eliminate errors and maintain organization
  • Use office software to:
    • Schedule appointments and consultations
    • Review and process product orders
    • Perform data entry, invoicing, and order tracking in Excel and QuickBooks
  • Collect customer payments and send review requests
  • Send installation appointment and balance reminders daily
  • Manage office supplies and reorder as needed
  • Distribute internal communications and updates to the team
  • Track repair activity and summarize updates for management
Warehouse & Delivery Coordination
  • Receive, check in, and organize all incoming product shipments
  • Verify accuracy of packing slips and orders
  • Stage boxes and materials for installers daily
  • Manage product delivery schedules and freight appointments
  • Track repairs, warranty items, and replacements with vendors
Customer Service & Team Communication
  • Resolve customer-reported issues promptly or escalate as appropriate
  • Follow up with suppliers, customers, and colleagues regarding open items
  • Coordinate installation scheduling and assist customers with updates
  • Engage with walk-in customers and book consultations
  • Support sales reps with scheduling, order documentation, and follow-up calls
Qualifications
  • 2+ years of office management, customer service, or administrative experience strongly preferred
  • Proficiency in Excel, QuickBooks, Outlook, Word and othergeneral technology platforms (CRM, Dropbox, app-based communication tools)
  • Working knowledge of office software and general office equipment
  • Excellent organizational and time management skills
  • Strong written and verbal communication abilities
  • Analytical mindset with strong attention to detail and problem-solving skills
  • Ability to lift up to 50 lbs (for warehouse product handling)
  • Dependable, punctual, and professional demeanor
  • Ability to pass a background test
  • Experience in the home improvement or window covering industry is helpful, not required

interior design, windows, window treatment, office manager, manager, warehouse, administrative, sales support

Compensation: $24.00 - $30.00 per hour

Budget Blinds began with a strong passion for building a unique niche in the window covering industry, delivering a highly personalized service to meet the needs of busy consumers in North America. We have a network of more than 1,000 franchise territories serving nearly 10,000 cities throughout the United States, Canada and Mexico, enabling us to provide the best selection, pricing and warranty available.

The positions on this website, unless otherwise indicated, are posted by Budget Blinds® franchisees. Budget Blinds® franchises are independently owned and operated businesses and if you accept a position with a Budget Blinds® franchisee, you are employed by that franchisee, and not by franchisor HFC Budget Blinds LLC, nor any of its parents or affiliates. The hiring franchisee is solely responsible for all employment decisions including hiring, termination, discipline, compensation and benefits and HFC Budget Blinds LLC and its parents and affiliates have no input or involvement in such matters. HFC Budget Blinds LLC does not receive, review or store any applications for employment. Any questions about posted positions or the hiring process must be directed to the Budget Blinds® franchisee posting the position

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