Buyer/Administrative Assistant
3 days ago
SUMMARY
- Support procurement of items such as materials, components, equipment, supplies, and outsourced services that are required for engineering prototype builds and general engineering operations.
- Provides analytical and specialized administrative support to relieve executive, director, and/or staff managers of complex details and advanced administrative duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Coordinate executives, directors and/or manager's calendar, meetings, correspondence and presentations as needed.
- Coordinate and arrange meetings facilities and records and transcribe minutes of meetings.
- Participate or lead special projects and/or events as needed.
- Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations.
- Plan and prepare for customer visits and corporate events.
- Serve as resource to others in the resolution of complex problems and issues.
- Issue Purchase Orders to pricing, terms & conditions that are negotiated and agreed to by Commodity Managers and Buyers.
- Ensure suppliers' adherence to established agreements. Processes purchase requisitions and purchase orders through Coupa.
- Optimize order management process to ensure effective communication with suppliers.
- Support Accounts Payable in resolving invoice discrepancies.
- Handles shipping and receiving packages.
- Processes new vendor onboarding.
- Perform analysis and reporting of purchase history and supplier performance.
- Adheres to all safety and health rules and regulations associated with this position and as directed by supervisor.
- Comply and follow all procedures within the company security policy.
- May perform other duties and responsibilities as assigned.
JOB QUALIFICATIONS EDUCATION & EXPERIENCE REQUIREMENTS
- Typically requires a minimum of 6+ years of related experience. Or an equivalent combination of education, training or experience.
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