Grants Accounting Specialist

2 days ago

Charlotte, NC, United States Habitat for Humanity Charlotte Full time
Grants Accounting Specialist
Full-Time $25/hour
Location: 3816 Latrobe Drive, Charlotte, NC

Why Join Habitat?
  • Competitive salary and benefits
  • Industry-leading healthcare, dental, vision, flexible spending accounts (healthcare and dependent care)
  • Work/life balance supported by generous PTO
  • Career development and promotion opportunities
  • Casual working environment
  • Retirement planning - a 403(b) with 3% organizational match
Mission-Driven Career Opportunity

Habitat for Humanity of the Charlotte Region is seeking a detail-oriented and highly organized Grants Accounting Specialist to support our mission of creating safe, affordable housing opportunities for families across our community. This full-time role is essential in ensuring accurate reporting, documentation, and invoicing for high-compliance grants-including federal, state, and local funding.

If you thrive in a collaborative environment, enjoy working with data and documentation, and are passionate about supporting meaningful community impact, we'd love to meet you.
Position Purpose

The Grants Accounting Specialist will coordinate and execute documentation, reporting, and invoicing for high-compliance government and private grants. This role works closely with internal staff, vendors, subcontractors, and grantors to ensure all processes and outcomes align with funder requirements.
Essential Functions
Coordinate Grant Reporting
  • Produce monthly, quarterly, annual, and close-out reports for high-compliance grants.
  • Coordinate data collection processes required for reporting.
  • Assemble and submit reimbursement requests, ensuring accuracy, completeness, and compliance with grant guidelines.
  • Track and report on deliverables for each grant contract.
  • Assist with project-specific grant submissions and communications with funders.
Coordinate Grant Invoicing
  • Prepare timely and accurate invoicing for grant contracts.
  • Coordinate with program staff to collect and verify backup documentation.
  • Collect time-tracking data and prepare related billing reports.
  • Maintain up-to-date salary and benefits information for program staff involved in grant billing.
  • Ensure subcontractor compliance with applicable flow-down requirements.
  • Support reporting for Section 3 and Davis-Bacon requirements.
  • Conduct initial reviews of reports and reimbursement packets prepared by the Senior Grants Accounting Specialist.
  • Prepare billing ledgers for reimbursement requests.
Coordinating Grant Compliance
  • Maintain current knowledge of grant contracts and compliance requirements.
  • Manage filing and organization of documentation for audits and monitoring visits.
  • Coordinate cross-departmental collection and maintenance of grant-related information.
  • Maintain accurate electronic and physical files for funder communications, awards, contracts, draw requests, compliance, and grant closeouts.
  • Ensure procurement and subcontractor processes meet grant requirements.
  • Update program documents annually to include required grant language.
This role also supports the Organizational Advancement & Development team and other departments as capacity allows.

Education/Skills:
  • Preferred experience with grant and contract reporting requirements
  • Strong attention to detail
  • Proficient in Excel, Word, Power Point
  • Strong Organizational Skills
  • Good Communication Skills
Physical Requirements:
  • Ability to use a computer for up to 8 hours in a day

Estimated Time Commitment: 40 hours/week, Monday-Friday schedule. Approximate hours 8AM-5PM.

Habitat for Humanity of the Charlotte Region is an Equal Opportunity Employer and a drug-free workplace. A pre-employment drug screen and background check is required.

Habitat for Humanity of the Charlotte Region program funding often includes federal funding and this role may support federally funded activities. People qualifying as Section 3 residents per Section 3 of the HUD Act of 1968 (12 U.S.C § 1701u) and its associated regulations (24 C.F.R. Part 75) are encouraged to apply. Information on Section 3 qualifications and certification material available upon request.

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