Executive Assistant to Chief Executive

Department:10185 Advocate Aurora Health Corporate - South Region LeadershipStatus:Full timeBenefits Eligible:YesHours Per Week:40Schedule Details/Additional Information:This is primarily an on-site role. Some occasional travel across the IL footprint of Advocate Health Care will also be required.Pay Range$46.55 - $69.85Provides highly complex, diversified, confidential, and comprehensive administrative support to senior executives. Acts as a strategic partner, managing projects and priorities, as well as supporting key initiatives. Leverages broad knowledge of organizational policies and procedures to resolve issues and effectively communicate at the highest organizational level.Major Responsibilities:Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project management. Anticipates executive needs and proactively identifies solutions to administrative and operational challenges. Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures. Initiates travel arrangements and expense reporting on executive’s behalf. Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development. Acts as the primary point of contact between executive and internal/external stakeholders (customers, visitors). Serves as a liaison for organizational initiatives, representing the executive at various meetings and committees. Initiates communications with other leaders as they relate to operational, strategic, and substantive matters. Manages and oversees projects, tracks deliverables, and ensured follow-through on priorities. Develops complex documents and correspondence independently or with executive input. Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others. Establishes and maintains filing systems and confidential records, handling highly confidential and sensitive information with absolute integrity and discretion. Operates and maintains office equipment; may order supplies as needed. Assists with departmental budget administration. Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate. Mentors other administrative staff, answering questions and providing training as needed. Minimum Job Requirements EducationHigh School Graduate or GEDCertification / Registration / License N/AExperienceTypically requires 5 years in an executive assistant positionKnowledge / Skills / Abilities Exceptional organizational, time management, and prioritization skills. Ability to manage multiple high-priority tasks in a fast-paced environment. Demonstrated ability to exercise discretion, sound judgment, and professionalism when handling confidential matters. Independent problem-solver and demonstrated ability to take initiative. Strong communication and interpersonal skills; demonstrated ability to build relationships across all levels of the organization and with external stakeholders. Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word). Ability to create and compile complex documents and presentations.Self-motivated, solution-focused, and able to function with minimal supervision. Maintain technical currency and advanced certifications in specialized areas of responsibility. Physical Requirements and Working ConditionsNormal office environment; occasional lifting up to 20 lbs. Prolonged periods of sitting, standing, and keyboard use. Our Commitment to You:Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:CompensationBase compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or trainingPremium pay such as shift, on call, and more based on a teammate's jobIncentive pay for select positionsOpportunity for annual increases based on performanceBenefits and morePaid Time Off programsHealth and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term DisabilityFlexible Spending Accounts for eligible health care and dependent care expensesFamily benefits such as adoption assistance and paid parental leaveDefined contribution retirement plans with employer match and other financial wellness programsEducational Assistance ProgramAbout Advocate Health  is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names in Illinois; in the Carolinas, Georgia and Alabama; and in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.