Accounting Specialist

11 hours ago

Chantilly, United States Lawelawe Full time
Job DescriptionJob DescriptionWho we are

Lawelawe is a Native Hawaiian Owned Small Disadvantaged Business (NHO SDB) that specializes in providing a range of services to federal government clients, including program management, digital solutions, human capital and training, and medical staffing. Lawelawe leverages our NHO status to secure federal contracts that not only drive business success but also support our overall mission to uplift economically disadvantaged Native Hawaiian families and preserve the Native Hawaiian heritage. 

You are

Lawelawe is seeking a well-versed Accounting Specialist to join our Corporate Finance team.  As an Accounting Specialist with Lawelawe, you will offer professional assistance to diverse organizations to ensure compliance with regulations and reporting requirements and offer financial stability. The Accounting Specialist will have participated in various Finance duties across general accounting, projects, billing, accounts payable, receivables, auditing and forecasting.   

How you will make an impact

The successful candidate will possess extensive experience in accounting and the ability to provide accurate financial information. You should love the accounting world and be very detailed and an avid multitasker. Ultimately, you should be organized have the ability to work in multiple aspects of accounting in a timely and accurate manner. This position will report directly to the Lawelawe Director of Accounting and Finance.

Responsibilities
  • The Accounting Specialist will be a trusted contributor of the accounting and finance team and will be responsible for processing all invoices received for payment and for undertaking the payment of all vendors in an accurate, efficient, and timely manner.
  • Compiles and analyzes account data to create capital, liability, and asset account entries
  • Respond to external vendors and internal managers regarding all aspects of the accounts payable
  • process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations 
  • Research information to provide accurate and timely solutions to internal clients and vendors at
  • multiple locations and companies 
  • Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used 
  • Generate payment to vendors on a routine schedule and match the check with backup for review
  • Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards 
  • Ensure invoices have the correct coding and authorization as well as sufficient contracts and documentation 
  • Maintain a filing system for financial information, records, and documents to ensure easily available information 
  • Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to assist in producing monthly financial reports  
  • Manage credit card purchases by entering coding and reconciling transactions 
  • Manage travel and employee expense reimbursements 
  • Oversee accounts payable and accounts receivable entries 
  • Maintain customer support documentation for monthly contractual billings 
  • Setup and manage new customers and vendors in accounting software system 
  • Contact customers to follow up on past due invoices 
  • Assist with month end close 
Education and Experience
  • Associate degree in accounting or finance; commensurate experience can be substituted for lack of degree, while degree is in process of completion.
  • 5-7 years of experience with AP/AR, collections, and invoicing
  • Ability to work independently and as part of a team 
  • Excellent verbal, written, and interpersonal communication skills 
  • Proficient in Microsoft Office applications 
  • Strong attention to detail with a dedication to accuracy 
  • Ability to analyze large sets of data 
  • High degree of familiarity with AP/AR functions 
  • Experience with Microsoft Excel, Word, PowerPoint, Adobe Acrobat, Deltek Costpoint, and  WAWF 
  • Deltek Costpoint and Costpoint Time and Expense experience will be given preference 
  • Federal Contracting and Service Contract Act (SCA) experience highly desired 
  • Excellent verbal and written communication skills.
  • Exceptional knowledge of finance, accounting, budgeting, cost accounting and cost control principles and Generally Accepted Accounting Principles (GAAP)
  • Proficient with Microsoft Office Suite and accounting software
  • Proficiency in managing general ledgers, journal entries, and account reconciliations

Competencies
  • CORE
  • Leading Organization
  • Problem Solving/Analysis
  • Personal Effectiveness/Credibility
  • Legal Contract Expertise
  • Leadership and Navigation
  • Fostering Teamwork and Building Collaborative Relationships
  • Ethical Practice
  • Empowers Others
  • Balanced Decision Making

Supervisory Responsibility

This position does not have direct supervisory responsibility, however there are several dotted line relationships for purposes of directing work.  This position also has oversight of several projects and may be the initial point of contact for individuals engaged in those activities.

Work Environment

This position will be a hybrid role (office and home) with work primarily from the Chantilly, Virginia office location.  The employee should ensure that the appropriate home office equipment is available to satisfy the requirements of the positions.  This job operates in a professional office environment during travel.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Must be able to remain in a stationary position 70% of the time.
  • Occasionally moves about inside the home or office location to access file cabinets, office machinery, etc.
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
  • Expresses or exchanges ideas by means of the spoken word.  Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
  • May move office equipment up to 30 pounds.
  • Must be able to work indoor conditions 90% of the time.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position that will require a minimum of 40 hours per week.  Hours of work can be set by the individual; however, they should fall within the core hours of 8 AM to 5 PM Monday through Friday.  Attendance at meetings or other events may necessitate a change in standard hours.

Travel

Travel will be required on an as needed basis and is expected to be less than 10%. 

 

Disclaimer:

The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Candidates possessing the necessary qualifications for the position will be considered.

Lawelawe Management Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.

Notice to all Applicants:

Offers of employment are contingent upon satisfactory completion of a comprehensive background verification, inclusive of a criminal record check. Employment may be subject to other background checks, as required by the position.

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