Accounting Assistant, Billing and Auxiliary

3 weeks ago

Pasadena, United States San Jacinto College Full time
Accounting Assistant, Billing and Auxiliary - District Office

PRIMARY FUNCTION: Perform day-to-day third party and billing function. Assist Accountant for Auxiliary in reconciliations and Financial Aid. Work closely and in coordination with the AR-Refunds group, CBOs, Continuing Ed., departments.

Essential Job Functions:
Bill and review third party contract accounts. FAST/TPP/Continuing Ed. Prepares billing, invoices, and reconciles payments
Review past due accounts and reach out to Third Party Accounts to collect. Review Aging Report to ensure accounts are paid.
Review accuracy of DC/FAST/TPP/ Continuing Ed. Work with various departments to address any issues on both student and Third Party Accounts. Troubleshoots billing issues with students and/or authorized designated third parties.
Assist the Aux. Accountant on Financial Aid reconciliations.
Process Journal Entries as needed
Review Non-OGM contracts and update contract managers on balances.
Review ISD payments and reconcile
Answers correspondence, phone, and electronic mail concerning third party payments by responding verbally or in writing; contacts third parties for items not received (ex. Purchase orders, letter of request to bill etc.).
Work with CBOs and AR on students who may have lost third-party contracts to ensure collection efforts are made.
Assist in audit requests
Reply to student emails in the AR email box

Additional Job Functions:
Perform clerical duties such as sorting mail, filing and typing, operates variety of general office equipment.
Perform annual review on subordinates
Other duties as assigned.
Assist in campus registration with requests from Campus Business Offices and students for setting up and answering questions regarding third party billings.

Knowledge, Skills and Abilities:
Ability to shift quickly between several tasks without loss of continuity
Ability to quickly recognize the details of new assignments or problems
Be able to independently identify and undertake additional tasks to be accomplished
Listen actively and demonstrate understanding
Must be detail oriented, organized self-starter, customer friendly with the ability to work well under pressure to meet deadlines
Must have a basic accounting understanding
Must be able to multi-task and be able to operate all office equipment
Ability to work in a fast-paced environment and meet constant deadlines
Ability to work beyond scheduled hours when required
Detail-oriented with skills in proofreading materials and data entry to ensure accuracy on various reports
Effective keyboarding skills and knowledge of related software
Ability to organize data
Ability to read and interpret job documentation
Ability to provide accurate information or assistance to students, staff, faculty, and the public in a timely and courteous manner
Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards with minimal supervision within the assigned time frame
Ability to establish and maintain effective working relationships
Ability to keep up to date on changes in policies and procedures to maintain current working knowledge
Be reliable and follow through on commitments, producing timely work to required or higher standards
Ability to exercise good judgment and discretion, especially with regards to sensitive or confidential personnel or organizational matters
Position requires flexibility and the ability to respond positively in all circumstances. Must work calmly and create an inclusive environment.
Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division, as well as various statistical calculations
Work requires the ability to write reports, memos, requests, and general correspondence
Advanced working knowledge of Microsoft Office applications
Demonstrate high proficiency with MS Excel
Ability to adhere to college values
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

Required Education:
Associate Degree in Accounting or similar field

Preferred Education:
Bachelor’s degree in accounting or similar field

Required Experience:
2+ years of progressive accounting experience

Preferred Experience:
Experience in a higher education environment

Note: This position has opportunity for limited remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5573

Posting Close Date: 12/31/2024

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