Administrative Assistant IV- Construction Project

2 weeks ago

Los Angeles, United States Cornerstone Transportation Consulting Full time
Job DescriptionJob Description

Essential Job Duties

  • Able to write and communicate clearly with others.
  • Able to ensure accurate and timely reporting. (ability to suggest improvements).
  • Strong organizational and planning skills in a fast-paced environment.
  • Manage everyday office duties and support inspection staff. (Manage office supplies).
  • Have knowledge of VEO (Inspection/Document control program).
  • Have knowledge of Prolog (Inspection/Document control program).
  • Filing and reviewing of RFI’S, Submittal and some knowledge of Plan Reading.
  • Able to communicate and Interact with Other LAWA, City Dept.’s., contractors and Airlines. (Preferably with previous LAWA experience).
  • Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.).
  • Available to work modified schedule and Overtime as construction activities require.
  • May be called upon to take meeting minute notes in meetings.
  • Liaison between Inspector and Project management/Document control.
  • Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings.
  • Ability to maintain and organize fi ling system from pre-construction to project close-out
  • Ensure that inspector issued documents and maintained and in compliance with the contract documents and LAWA requirements
  • The candidate should pass the federal background check and LAWA Badge will be required

Hardware/Software Knowledge

  • Proficiency in Microsoft Office Suite of software is required
  • Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
  • Experience in creating PowerPoint presentations is required

Professional Experience Level/Other Qualifications

  • Good written and oral communication, organizational, and interpersonal skills are required
  • Self-starter, multi-tasker
  • Ability to bring assignments to completion independently
  • Ability to work in a high volume, dynamic team environment
  • Proven record of accomplishments of office administration
  • Flexible attitude to changing conditions
  • Accountable and dependable to follow through with tasks/project
  • Handles all matters in strict confidentiality
  • Special projects as needed

Education/Training

  • Minimum Education Level: Post-Secondary Education

Position is onsite @ LAWA / Hybrid Work: Yes

Company DescriptionCornerstone Concilium, Inc. is a privately held professional firm formed in 1986 to provide architecture, engineering, and management consulting services within the facilities, transportation, and technology industries. Responding to the increasingly complex and rapidly changing nature of the business environment, we have established a single source organization to provide flexible and responsive services specifically suited to individual client needs for both privately and publicly funded projects.Company DescriptionCornerstone Concilium, Inc. is a privately held professional firm formed in 1986 to provide architecture, engineering, and management consulting services within the facilities, transportation, and technology industries. Responding to the increasingly complex and rapidly changing nature of the business environment, we have established a single source organization to provide flexible and responsive services specifically suited to individual client needs for both privately and publicly funded projects.

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