Leaves & Benefits Specialist - Hope Cooperative

Job DescriptionJob DescriptionAre you a motivated individual with a passion for supporting others and making a difference in the community? Hope Cooperative is a highly respected, award-winning nonprofit provider of a full array of mental health and supportive housing services in Sacramento and Yolo Counties, and we need you to bring your compassion and support to the most vulnerable in our community. We are looking for dynamic, committed individuals to join our team Currently we are expanding and hiring, offering a sign-on bonus

Title: Leaves & Benefits Specialist

Program(s) and Location: Administration (Sacramento, CA)

Schedule: Full-time non-exempt, 40 hours/week, Monday- Friday 8:00am-4:30pm

Pay rate: $25.00/hour

Benefits: HOPE Cooperative (aka TLCS, Inc.) offers a competitive benefits package consisting of, but not limited to, the following, and may be subject to change:

• 21 PTO days per year (4 weeks & 1 day)
• 26 PTO days after the 5th year (5 weeks & 1 day)
• 6 days paid sick time
• 11 paid holidays
• 1 Personal Day
• Leadership Development
• Reimbursements
• Eligible for Government Loan Forgiveness Programs
• Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage)
• HSA Contributions
• Flexible Spending Account
• 401k match
• Transfer Sick Time Hours to PTO Hours
• PTO Cash Out
• Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more
• Employee Assistance Program
• Regular wage step scale increases
• Flexible start/end times for some positions
• iPhone with unlimited data for personal/professional use and laptop for some positions
• Clinical Supervision towards licensure (for certain positions and upon approval)
• CEU days for certain positions
• Up to $500 CEU allowance for certain positions
• Annual BBQ and staff appreciation awards
• Annual Gift Card Program
• Referral Bonuses

* All benefit offerings are subject to change and are governed by the eligibility guidelines in the Employee Handbook. This list represents a general summary of available benefits and nothing stated here should be interpreted as being included in a written offer for employment.

Position Description:

Under the direct supervision of the individual designated on the Agency Organizational Chart, the Benefits Specialist is responsible for managing and administering the Agency’s employee benefits, as well as the timely performance of carrying out day-to-day operations and supporting ongoing initiatives. The Benefits Specialist is expected to develop the comprehensive knowledge and skill level necessary to oversee the Agency’s automated Human Resources Information System (HRIS) in order to fully utilize the capabilities of this system.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Serve as Benefits Administrator for the Agency, acting as the liaison and resource for all employees.
• Work closely with insurance brokers and carriers regarding all benefit issues, problems and claims.
• Conduct all new hires initial benefits overview, and monitor the HRIS system for enrollments.
• Monitor activity of the weekly Electronic Data Interchange (EDI) and performs quality checks of electronically processed enrollments and terminations for the Agency’s insurance plans and COBRA notifications.
• Monitor monthly enrollments in the High Deductible Health Plan (HDHP) and set up Health Savings Accounts (H SA) with the bank. Enter H SA direct deposits in HRIS system.
• Act as the initial point of contact, assisting employees, benefits, and Workers’ Compensation.
• Generate the annual census for TLCS’ benefits broker
• Conduct the annual Flexible Spending Account (FSA) Discrimination Testing to ensure government compliance for the Agency’s Cafeteria 125 Plan.
• Review annual compliance of ACA documents
• Participate in benefit plan negotiations, decisions and implementation of all Agency benefits and insurance coverage.
• Coordinate the annual Benefits Committee and annual open enrollment; annually update all benefit premium changes with the Agency’s cafeteria plan administrator and HRIS system.
• In conjunction with the Agency’s benefits broker, review and update the annual Benefits Guide.
• Complete and update annual changes to the Agency’s benefit plans, (including health, dental, vision, life insurance, Flexible Spending Accounts (FSA), etc.), securing necessary signatures on plan documents and preparing related reports.
• Establish, monitor and review the annual Open Enrollment process in the HRIS system.
• Update/Maintain the Agency’s internal website with all benefit-related material, forms, EOC’s, SBC’s and privacy notices.
• Submit/file all Workers’ Compensation claims with the carrier, and work closely with the Agency’s Workers’ Comp carrier regarding claims and related issues affecting insurance coverage. Continue to closely monitor and coordinate open claims with carrier, treating physician and employee until closed. Assist in the annual renewal application for Workers’ Compensation coverage.
• Prepare the annually-required OSHA reports.
• Serve as a resource to managers and employees relating to all Agency leaves of absence, State Disability Insurance (SDI), Paid Family Leave Insurance (PFLI) benefits, and personnel policies and procedures, Wage and Hour laws, Employment laws, Benefits, Policies, Worker’s Compensation, Leaves, etc
• With the assistance of HR Director, serve as Leave Administrator- FMLA, CFRA, PDL, ADA
• Participate in the preparation of the Agency’s special projects as requested by the Human Resources Director.
• Attend meetings, trainings, related in-service, staff meetings and professional skills development programs as needed, required or assigned by the Human Resources Director.
• Perform filing, duplicating forms, and related office functions as needed.
• Adhere to all safety policies and procedures as outlined in TLCS’ Illness and Injury Prevention Plan (IIPP).
• Ensure confidentiality and compliance with Agency HIPPA Privacy Policies.
• Other duties as assigned.

Education and/or Experience:

• Two years of Benefit Administration experience, working with an HRIS system.
• Previous experience working with individuals with psychiatric and/or other disabilities, homelessness and substance abuse is highly desirable.

Certificates, Licenses, Registrations:

• Possess a valid California Driver’s License and current vehicle insurance. Driving records must meet, and continue to meet, the underwriting standards established by the generalized driving guidelines used by our insurance broker. Must provide proof of insurance.

• Must have at least 3 or more years of driving experience.

Other Skills, Abilities, and Job Requirements:

• Ability to pass clearance of the Federal Bureau of Investigation (FBI) and/or Department of Justice (DOJ) background screenings.
• Consumer of mental health services or a family member of a mental health consumer is desirable.
• Work overtime as requested and approved.

HOPE Cooperative (aka TLCS, Inc.) is an Affirmative Action/Equal Opportunity Employer, and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our agency embraces a diverse & culturally rich workforce, and we welcome all candidates to apply.

To apply, visit our Hope Cooperative – Online Career Center

Final Filing Date: Until Filled

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