Administrative Support Assistant
4 weeks ago
Description:
Job Summary
The Invoicing Administrator provides overflow resource support to a variety of different teams based on business demand. Primary responsibilities include customer invoicing, A/R collections, freight billing, RMA processing, office and operations supply purchasing, customer info requests, order entry support, document record keeping services and reception.
Essential Job Functions
Invoicing and Accounts Receivable/Accounts Payable
· Prepare invoicing for orders, review for accuracy, unit cost, terms, freight charges, etc., and post to general ledger.
· Email customer invoices using LOGICITY software, customer portals and standard mail.
· Process credit card payments through FIRST DATA software accurately and efficiently.
· Manage outstanding invoices &interact with customers regarding collections following the A/R collections process for accounts less than $5,000.
· Provide timely and accurate payment and account standing information to CSRs.
· Collect and initiate credit reference checks on prospect customers. Upon approval, set-up new customers in Customer Relationship Management system (CRM).
· Researches billing issues, creates and processes Return Material Authorization (RMA).
· Process and code parcel invoices and forward to Logistics Supervisor.
Workflow Documentation Scanning Process
· Scan Customer Service Acknowledgement, work order travelers, drawings, pack slips, certificate of conformance, bills of lading, and invoices; and uploads to G drive.
· Scans accounts payable documentation, vendor pack slips, receiving and inspection tags, certificate of conformance, and bills of lading.
· Reviews and scans stock work orders to appropriate folders.
· Collect missing documents from appropriate team members.
Answer and route incoming phone calls with efficiency and professionalism.
Receptionist
- Greet incoming facility visitors and provide coordination and standard documentation for their visit.
- Answer and route incoming phone calls with efficiency and professionalism.
- Provide general facility information to visitors and callers.
- Receive incoming mail for facility and distribute to appropriate individuals.
- Oversee office supply inventory and prepare order for purchasing team. Manage ordering process to support demand.
- Perform additional tasks and responsibilities as required.
Education & Qualifications
· Prior order entry or data input experience is required.
· Accurate and efficient typing skills are required.
· Previous customer communication experience is required.
· Prior cash balancing experience is required.
· Prior collections experience is preferred.
· A high school diploma with at least 2 years administrative experience, and/or an equivalent combination of education and experience is required.
EEO Statement: It is the policy of The Gund Company to recruit, hire, train, and promote employees without discriminating based on race, gender, age, religion, national origin, veteran status, sexual preference, or disability.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by those assigned to a particular position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required and personnel may be required to perform duties outside their normal responsibilities from time to time, as needed.
HR use only
Last Revised:
2/2020
PIe50b05278df0-25405-35824539
-
Administrative Assistant
4 weeks ago
Waukesha, Wisconsin, United States Wisconsin State Gov Full timeJob Summary:As an Administrative Specialist with the Wisconsin State Government, you will be responsible for performing various administrative tasks, including cash handling, record-keeping, and providing information to customers and staff.Key Responsibilities:Process financial transactions and maintain accurate records.Provide exceptional customer service...
-
Administrative Assistant
1 week ago
Waukesha, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionLHH is hiring an Administrative Assistant for a company in the Greater Milwaukee Area. This role will support fundraising efforts, ensuring smooth operations and effective communication. • Assist in the preparation of fundraising and sponsorship proposals, ensuring all documentation is accurate and deadlines are...
-
Executive Administrative Assistant
3 weeks ago
Waukesha, United States Generac Power Systems Full timeWe are Generac, a leading energy technology company committed to powering a smarter world. Over the 60 plus years of Generac’s history, we’ve been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries. The Executive...
-
Administrative Assistant for Facilities
1 week ago
Waukesha, United States Carroll University Full timeDescriptionDescription: At Carroll University, we are committed to identifying and employing strategies to support our goal to be and remain a socially just organization. Rooted in the Presbyterian (U.S.A.) heritage, we respect all aspects of diversity, embrace the practice of equity, expect inclusion, and embrace belonging throughout our community....
-
Administrative Assistant-Full Time
3 weeks ago
Waukesha, United States Catholic Funeral & Cemetery Services Full timeADMINISTRATIVE ASSISTANT (Waukesha) Position Summary The Administrative Assistant (Admin) is the face and voice of a CFCS location–often, the very first person that a family member will see or talk to–and is responsible for making a good first impression when greeting walk-ins or answering inbound calls. The Admin is a multitasking position, taking on...
-
Administrative Assistant
4 weeks ago
Waukesha, Wisconsin, United States Wisconsin Metal Parts LLC Full timeJob DescriptionWe are seeking a detail-oriented Administrative Assistant to support our production team in processing orders and ensuring timely delivery of our products.This role will be responsible for reviewing order details, resolving discrepancies, and completing data entry tasks to generate acknowledgements and production work orders.The ideal...
-
Administrative Support Assistant
14 hours ago
Waukesha, United States The Gund Company Full timeJob Type Full-time Description Job Summary The Invoicing Administrator provides overflow resource support to a variety of different teams based on business demand. Primary responsibilities include customer invoicing, A/R collections, freight billing, RMA processing, office and operations supply purchasing, customer info requests, order entry support,...
-
Administrative Specialist
4 days ago
Waukesha, United States Waukesha County Human Resources Full timeDescription Circuit Court Services is recruiting for a detail oriented professional to serve as an Administrative Specialist in the Family Division. The individual hired will be responsible for direct customer service, data entry, case creation, processing and reviewing...
-
Senior Systems Administrator
4 weeks ago
Waukesha, Wisconsin, United States Virtual Full time### Job Title: Senior Systems Administrator#### Job SummaryWe are seeking a highly skilled Senior Systems Administrator to join our team at Virtual. As a key member of our IT department, you will be responsible for providing top-notch support for our clients' IT environments, including resolving tickets, patching, escalations, troubleshooting, PC...
-
Administrative Specialist
4 weeks ago
Waukesha, Wisconsin, United States Waukesha County Full timeJob SummaryWe are seeking an experienced Administrative Specialist to join our team at Waukesha County. The successful candidate will be responsible for providing administrative support to our department, including processing and filing warrants, logging warrants, and disburasing warrants to deputies.The ideal candidate will have a high school diploma or...
-
Senior Systems Administrator
1 month ago
Waukesha, Wisconsin, United States Vaco Full timeJob Title:Senior Systems AdministratorJob Summary:We are seeking a highly skilled Senior Systems Administrator to join our team. The successful candidate will be responsible for providing technical support and maintenance for our clients' IT environments, including resolving tickets, patching, escalations, troubleshooting, PC deployments, and more.Key...
-
Supportive Home Care Worker
4 weeks ago
Waukesha, Wisconsin, United States Support Broker Services LLC Full timeJob Title: Supportive Home Care WorkerWe are seeking a compassionate and dedicated Supportive Home Care Worker to provide vital care and support to a male client with a severe seizure disorder and behavioral challenges.This role requires experience in working with individuals who have complex medical needs and behavioral issues. Certification as a Certified...
-
Administrative Specialist
1 week ago
Waukesha, United States Wisconsin State Gov Full timeWisconsin State Gov - JobID: 4733211 [Office Assistant / Receptionist] As an Administrative Specialist at the State of Wisconsin, you'll: Perform basic cash handling tasks and transactions and maintain account records which may include expenditures, collections, or budget information; Provide information and assistance to customers, clients or staff...
-
Healthcare Support Professional
4 weeks ago
Waukesha, Wisconsin, United States NursingJobs Full timeAbout the RoleAs a Healthcare Support Professional, you will play a vital role in providing high-quality care to patients under the supervision of registered nurses.You will work in various healthcare settings, such as hospitals, nursing homes, and home health agencies, assisting patients with daily living activities and providing comfort and support.Key...
-
Executive Assistant
2 weeks ago
Waukesha, United States MRA-THE MANAGEMENT ASSN INC Full timeJOB REQUIREMENTS: Executive Assistant Wisconsin Institute of Certified Public Accountants Waukesha, WI The Wisconsin Institute of CPAs (WICPA) is the premier professional organization representing CPAs, accounting, and business professionals. With more than 7,000 members, WICPA is dedicated to serving, building, and advocating for a diverse demographic of...
-
Administrative and Accounting Specialist
1 month ago
Waukesha, United States Robert Half Full timeJob DescriptionJob DescriptionWe are searching for an Administrative and Accounting Specialist for a Waukesha, WI area organization. This role involves managing various administrative tasks, handling accounts payable and receivable, and providing excellent customer service. Responsibilities: • Deliver front-line customer service, including responding to...
-
Lease Administrator
6 months ago
Waukesha, United States EWALD FLEET SOLUTIONS LLC Full timeBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Ewald Fleet Solutions is a privately-owned Wisconsin based company. We are a leader in fleet management programs for any size business, both locally and nationwide. Our experienced team of professionals assist businesses in...
-
Administrative Specialist
2 weeks ago
Waukesha, United States Waukesha County Full timeSalary: $20.82 - $27.50 Hourly Location : Waukesha, WI Job Type: Full-time Job Number: Admin Spec SHF 6.14.24 Department: Sheriff's Department Opening Date: 09/05/2024 Description Work Schedule Third Shift: Tuesday - Saturday 11:00 PM to 7:00 AM. Some holidays are required. The anticipated starting hourly rate range is $20.82 to $23.93 along with excellent...
-
Administrative Specialist
2 weeks ago
Waukesha, United States Waukesha County Full timeSalary: $20.82 - $27.50 Hourly Location : Waukesha, WI Job Type: Full-time Job Number: Admin Spec SHF 6.14.24 Department: Sheriff's Department Opening Date: 09/05/2024 Description Work Schedule Third Shift: Tuesday - Saturday 11:00 PM to 7:00 AM. Some holidays are required. The anticipated starting hourly rate range is $20.82 to $23.93 along with excellent...
-
Administrative Specialist
3 weeks ago
Waukesha, United States Waukesha County Full timeSalary: $20.82 - $27.50 Hourly Location : Waukesha, WI Job Type: Full-time Job Number: Admin Spec SHF 5.3.24 Department: Sheriff's Department Opening Date: 09/05/2024 Description Work Schedule Second Shift: Tuesday - Saturday 3:00 PM to 11:00 PM. Some holidays are required. The anticipated starting hourly rate range is $20.82 to $23.93 along with excellent...