Facilities Coordinator 2
3 weeks ago
We are offering a short term contract employment opportunity for a Facilities Coordinator based in Charlotte, NC. As a Facilities Coordinator, you will be responsible for managing a small team of multi-skilled operatives, coordinating with key stakeholders and vendors, and ensuring timely completion of all tasks. This role requires a high level of organization and detail-orientation.
Responsibilities:
• Development and maintenance of relationships with key client stakeholders, landlords, managing agents, and facilities vendors.
• Coordination and supervision of a small team of multi-skilled operatives.
• Assistance in managing contractors on-site to meet required standards.
• Support in procurement of vendors and services as necessary.
• Aid in handling financial processes to meet all financial management requirements in a timely and accurate manner.
• Management of purchase orders in the internal financial management platform.
• Assistance in preparing monthly accrual reports and monitoring finance trackers.
• Execution of site inspections, assessments, regular audits, safety procedures, and building procedures.
• Support in implementing property risk management programs and industry best practice operations.
• Maintenance of premises in a neat and good working condition.
• Assistance in implementing and monitoring of disaster recovery and business continuity plans.
• Adherence to established escalation procedures and incident reporting procedures.
• Provision of support for regular management reports and projects as required.
• Achievement of Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.
• Demonstrated proficiency in Microsoft Excel, Microsoft Word, and Microsoft Outlook• Experience in facilities or property management
• Familiarity with financial operations and auditing procedures
• Ability to liaise effectively with stakeholders and partners
• Experience with vendor management and procurement processes
• Proficiency in generating and managing purchase orders
• Familiarity with implementation and monitoring of KPIs
• Knowledge of risk management principles and practices
• Ability to adhere to safety guidelines within a facility
• Experience in reporting on facility operations and procedures
• Ability to conduct financial analyses and perform ad hoc financial tasks
• Understanding of accrual accounting principles
• Experience in setting and achieving targets
• Familiarity with conductivity monitoring tools
• Ability to draft, review, and manage agreements
• Good communication skills for effective engagement with partners and stakeholders.
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