Accounts Payable Specialist II
4 weeks ago
Responsibilities:
• Efficiently and accurately process invoices for payment, ensuring all expenses are charged to the correct accounts.
• Maintain and reconcile accounting ledgers through the verification and posting of account transactions.
• Ensure timely payments to vendors by scheduling and preparing checks, and address any discrepancies in purchase orders, contracts, or invoices.
• Foster and maintain healthy relationships with vendors through regular communication and prompt resolution of inquiries and issues.
• Regularly reconcile processed work by comparing system reports to balances and rectify any discrepancies.
• Maintain accurate historical records by filing documents electronically.
• Respond to inquiries from vendors and Project Managers regarding invoices and purchase orders.
• Use accounting software systems and Microsoft Excel to perform data entry tasks and maintain records.
• Analyze invoice and expense reports and record entries in the system.
• Ensure credit is received for outstanding memos, and verify vendor accounts by reconciling monthly statements and related transactions.• Minimum of 5 years of experience in a similar role within the construction/contractor industry
• Proficiency in Accounting Software Systems and Microsoft Excel, including Excel Formulas
• Experience with IBM AS/400 and Deltek Costpoint
• Knowledge of Accounting Functions and Accounts Payable (AP)
• Skills in Check Processing and Data Entry
• Ability to handle Purchase Orders and Government Contracts
• Experience in identifying and resolving Discrepancies
• Familiarity with Coding Invoices
• Must be proficient in using Deltek
• Excellent organization skills and attention to detail
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• Bachelor's degree in Accounting, Finance, or related field is preferred.
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