Executive Assistant

1 month ago

Kenner, United States Robert Half Full time
Job DescriptionJob Description

Our privately held, family owned client has opened a new role in their organization for an Executive Assistant to support the C-Suite. Our client treats their employees like family and has a well-tenured team that takes great care of each other.


Duties and Responsibilities

• Provide administrative support to ensure effective use of CEO's time and productive interactions with staff and clients.

• Handle wide range of administrative support tasks while working independently; manage projects, information, and people through to completion with minimal supervision

• Coordinate meeting preparations, follow-up tasks, and travel arrangements

• Reconcile expense reports and reimbursement of expenses.

• Prepare reports and/or special projects.

• Develop positive relationships at all levels of the organization.

• Use discretion, judgement, and knowledge of the organization to assist with company activities while maintaining confidentiality.

• Process information requests and perform project management duties that may include coordinating conferences, large events, and other company functions.

• Consistently respond to all correspondence in a timely manner; periodically monitor executive’s emails and respond on their behalf.

• Create and maintain accurate databases, contact records, and customer information; to include organizing and maintaining documents, filing, data entry, and answering multiple phone lines in a professional and courteous manner.


Skills & Abilities

• Excellent time management, collaboration, personal effectiveness, integrity, flexibility, technical capacity, and composure in stressful situations.

• High level proficiency of the English language, both verbal and written, with a keen attention to detail.

• Proficient knowledge of Microsoft Office products.

• Understanding of databases/project management software.

• Proven track record of maintaining confidentiality.

• Effective interpersonal skills; exercising tact in dealing with both internal and external customers.

• Establish and maintain effective relationships, willingness to treat customers and coworkers in a manner consistent with the Company's mission and philosophy.

• Demonstrated ability to exercise sound judgment, initiative, and problem-solving skills.

• Balance and adjust to changes with multiple priorities.


For confidential consideration, please apply and call Carrie Lewis at 504-383-0612. Thank you for your interest in Robert Half

• Minimum of 5 years of relevant experience as and Executive or Senior Administrative Assistant in a corporate setting

• Proficiency in Microsoft Office Suites, with a strong emphasis on Excel

• Demonstrable skills in data entry and expense report management

• Exceptional organizational skills, with the ability to prioritize and multitask effectively

• Strong communication and interpersonal skills for liaising with various departments

• A keen eye for detail and accuracy in financial record keeping

• Ability to maintain confidentiality of sensitive financial information

• 4 years degree preferred

• Proactive approach to problem-solving and the ability to work independently

• Proven track record of handling C-suite matters with strict confidentiality

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