Office Manager

2 weeks ago


Philadelphia, United States Robert Half Full time
Job DescriptionJob Description

A prestigious company is offering a contract for a permanent position as an Office Manager in Philadelphia, Pennsylvania. As an Office Manager, you will play a crucial role in managing the internal operations of our organization. Your tasks will include overseeing the hiring, onboarding, and offboarding processes, managing day-to-day finance operations, and maintaining up-to-date contracts and tax information with external vendors.


Responsibilities

• Ensure a seamless onboarding experience for new employees, integrating them into the business and team

• Oversee all areas of the employment lifecycle, from pre-boarding and onboarding to payroll, managing employment records, policy distribution, and offboarding

• Update General Policies and Procedures as needed and assist in the creation of new human resources policies

• Coordinate with the finance team on day-to-day accounting procedures and oversee Payroll administration

• Serve as the staff Human Resource lead, processing paperwork, ensuring legal compliance, and addressing staff concerns

• Manage invoices by determining proper account codes and completing payment request forms

• Review check requests, employee reimbursements, and accounts payable for accuracy and compliance with financial policies and procedures

• Reconcile company credit card usage, track receipts, and code expenses

• Support grant and membership program efforts as needed and assist with technology and data entry

• Analyze and create new workflows across the organization and provide administrative support for event planning and production

• Assist with the annual budget and audit processes.

• Minimum of 2+ years' experience as an Office Manager or in a similar role

• Proficiency in Accounting Software Systems

• Experience with ADP - Financial Services

• Proficiency in using Concur

• Experience in CRM systems

• Familiarity with Dentrix Dental Software

• Experience using About Time software

• Knowledge of Accounting Functions

• Experience in handling Accounts Payable (AP)

• Experience in managing Accounts Receivable (AR)

• Ability to manage Answering Inbound Calls effectively


Please contact Hayley Master at 215.568.4580 about this amazing opportunity and reference Job #03720-0013117816



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