Front Desk Coordinator

1 week ago


Roanoke, United States Robert Half Full time
Job DescriptionJob Description

Job Title: Front Desk Coordinator

Position Summary:

We are seeking a highly organized and personable Front Desk Coordinator to oversee front desk operations and ensure a welcoming and efficient environment. This role also includes managing facility services, organizing spaces, coordinating meetings and events, and providing exceptional administrative support.

Key Responsibilities:

  • Front Desk Operations:
  • Serve as the first point of contact for visitors and staff, providing excellent customer service.
  • Answer and direct incoming calls professionally and efficiently.
  • Manage front desk activities, including scheduling and maintaining reception area organization.
  • Facility Service Coordination:
  • Ensure the functionality and organization of shared spaces, including meeting rooms and common areas.
  • Act as a liaison with vendors and service providers for facility maintenance and supplies.
  • Address and resolve facility-related issues promptly.
  • Meeting and Event Coordination:
  • Organize and schedule meetings, ensuring proper setup of spaces and equipment.
  • Plan and coordinate internal events, including logistics, catering, and communication.
  • Maintain and manage meeting room calendars and reservations.
  • Administrative Support:
  • Assist with administrative tasks such as filing, data entry, and correspondence.
  • Maintain records of office inventory and supplies.
  • Support other departments with special projects and tasks as needed.


Qualifications:

  • Proven experience in front desk coordination, administrative support, or a related role.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
  • Professional demeanor with a positive attitude and customer-service orientation.

Preferred Skills:

  • Experience coordinating meetings and events.
  • Familiarity with facility management or space planning.
  • Ability to prioritize tasks and adapt to changing priorities.

Work Environment:

  • Office setting with a dynamic, collaborative team.
  • Regular interaction with internal staff and external visitors.




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