Contract Executive Administrative Assistant

5 days ago

Charleston, United States LHH Recruitment Solutions Full time
Job DescriptionJob DescriptionJob Title: Contract Executive Administrative Assistant

Location: North Charleston, SC

Work Shift: Onsite, M - F (40 hours a week)
Employment Type: 3 month Contract with possibility of extending

Position Summary:
Trident Health System is seeking a highly organized, detail-oriented Contract Executive Administrative Assistant to provide dedicated administrative support to our executive team located in North Charleston, SC. The ideal candidate thrives in fast-paced environments, can handle multiple priorities effectively, and demonstrates exceptional time management skills.

The successful candidate will manage executive calendars, coordinate meetings, and handle confidential and time-sensitive materials. This role also includes assisting with office projects such as inventory management, filing, and arranging catering for events.

Required Qualifications:

  • Experience:

    • At least 2+ years of Executive Assistant (EA) experience in a large organization.

    • Proven ability to support 2-3 executives with complex schedules and multiple priorities.

    • Experience with extensive calendar management and resolving scheduling conflicts.

  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Familiarity with Concur for travel and expense management.

  • Strong multitasking, organizational, and time-management skills.

  • Exceptional verbal and written communication skills.

  • Healthcare experience is preferred but not required.

Key Responsibilities:

  • Provide high-level administrative support to 2-3 executives.

  • Manage extensive calendar scheduling, resolving conflicts and prioritizing meetings.

  • Coordinate meetings, prepare minutes, and arrange travel itineraries.

  • Maintain confidential files and respond to inquiries regarding hospital policies and procedures.

  • Assist with office projects, including inventory, filing, and ordering supplies.

  • Arrange catering for events and assist with planning large functions/retreats.

  • Prepare correspondence, reports, graphs, and presentations.

  • Answer and screen phone calls, greeting visitors in a professional and friendly manner.

Preferred Attributes:

  • Ability to work independently and prioritize tasks effectively in a dynamic environment.

  • Comfortable managing office-related projects such as inventory, filing, and supplies.

  • Experience arranging catering and coordinating event logistics.

  • Flexible, resourceful, and detail-oriented with a proactive approach to problem-solving.

Additional Information:

This position involves providing critical administrative support in a high-paced healthcare setting. The Contract Executive Administrative Assistant will demonstrate professionalism, confidentiality, and adaptability while ensuring the smooth operation of the executive office.

We are committed to providing exceptional patient and family-centered care. As part of our team, you will:

  • Contribute to a culture of innovation, collaboration, and respect.

  • Be part of an organization that values and supports personal and professional growth.

  • Work alongside passionate and dedicated professionals who lead by example.

Apply Today:
If you are a highly organized and proactive professional with the experience and skills required for this role, we invite you to submit your application. Join us to make a meaningful impact every day



Pay Details: $23.00 to $25.00 per hour

Search managed by: Bahirah Noble

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

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