Administrative Assistant

5 days ago

Fresno, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in the industry located in Fresno, Texas, 77545, United States. The role involves providing comprehensive administrative support, managing information requests, and performing various clerical tasks.

Responsibilities:

• Conduct research tasks as required, utilizing computer applications such as Microsoft Word, Excel, and PowerPoint.
• Handle customer service interactions in a detail oriented manner, addressing inquiries and resolving issues.
• Carry out office functions such as ordering supplies, photocopying/scanning documents, and maintaining records management systems.
• Prepare and manage documents including invoices, reports, memos, letters, and financial statements.
• Operate independently, demonstrating strong time management and organizational skills.
• Ensure the confidentiality of information, maintaining discretion at all times.
• Distribute incoming correspondence such as faxes and emails, sorting and filing as necessary.
• Prepare responses to correspondence containing routine inquiries, demonstrating effective written communication skills.
• Perform basic bookkeeping tasks, ensuring financial information is accurately recorded.
• Assist with the management of customer accounts, taking appropriate action when necessary.• Proficient in customer service skills, demonstrating the ability to effectively interact with various stakeholders.
• Strong communication skills, both verbal and written, to ensure clear and concise information flow.
• Familiarity with various office functions and procedures to support daily operations.
• Mastery of Microsoft Excel for creating spreadsheets, charts, and managing data.
• Research skills to gather, analyze and present necessary information.
• Proficient in Microsoft Word for creating, editing, and formatting documents.
• Knowledge of the software 'About Time' for efficient time tracking and management.
• Ability to handle correspondence, ensuring timely and accurate communication.
• Experience with clerical duties, including filing, typing, copying, binding, and scanning.
• Understanding of financial statements for maintaining and reviewing financial records.
• Proficient in Microsoft PowerPoint to create effective presentations.
• Knowledge of conductivity principles to ensure effective operations.
• Experience of working with high-level executives, demonstrating detail-oriented communication and discretion.
• Strong interpersonal skills to foster positive relationships with team members and clients.
• Ability to distribute faxes accurately and timely.
• Problem resolution skills to identify and resolve issues effectively.
• Excellent written communication skills for preparing reports, emails, and other business-related documents.
• Records management skills to maintain and organize company records.
• Proficiency in various computer programs to support administrative tasks.
• Basic knowledge of bookkeeping to assist in maintaining financial records.
• Ability to prepare invoices accurately and timely.
• Experience in preparing responses to customer inquiries or complaints.
• Familiarity with SAP S/4HANA for efficient and effective business operations.
• Proficiency in photocopying and scanning documents, ensuring clear and readable copies.

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