Executive Assistant

1 month ago

Redmond, United States Robert Half Full time
Job DescriptionJob Description

We are looking for a skilled Executive Assistant to join our team in Redmond, Washington. The primary function of this role is to provide comprehensive support to our corporate leadership, with a particular focus on calendar management, travel coordination, and leadership communication. This role is essential within our organization and plays a key role in ensuring smooth operations and effective communication at the executive level.


Responsibilities:


• Facilitate strategic calendar management and time planning for executive leadership, prioritizing obligations based on business needs and executive preferences

• Coordinate and manage meeting preparation and logistics, ensuring all necessary materials and information are prepared and available in advance

• Handle travel arrangements for executive leadership, including accommodations, transportation, and itinerary planning, to maximize productivity during business trips

• Serve as a point of contact and liaison between executives and other stakeholders within and outside the organization, ensuring efficient communication and information sharing

• Maintain executive maturity and calmness in stressful situations, demonstrating a strong sense of priority and awareness for high impact meetings and urgent business needs

• Exercise independent judgment and decision-making in managing ambiguity and handling various executive support tasks

• Engage with the business support community, keeping a pulse to enable growth across the discipline

• Use excellent communication skills to drive communication and liaise between executives, central teams, and other business partners

• Manage and ensure compliance with travel policies and expectations, and may accompany leaders on business trips to provide onsite support

• Maintain accurate and up-to-date records and documents required for international travel.


The pay range for this position is $32.00 to $64.00 per hour.


Benefits:

M/D/V

Life and AD& D

STD/LTD

401k with match

120 hours PTO

10 paid holidays

80 hours holistic health time off

• Proficient in written and verbal communication
• Demonstrated ability in calendar management
• Experience in meeting preparation and planning
• Skilled in handling travel arrangements and creating travel itineraries
• Proficiency in agenda preparation
• Ability to prioritize tasks and manage time effectively
• Comfortable working in a fast-paced, dynamic environment
• Strong problem-solving and decision-making skills
• High level of discretion and confidentiality
• Detail-oriented with excellent organizational skills
• Proven ability to work independently and as part of a team
• Familiarity with office management systems and procedures
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Excellent interpersonal skills and a professional demeanor.

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