Office Administrator

2 months ago

Los Altos, United States BBSI - San Jose Part time
Job DescriptionJob Description

Job Summary:

The Office Manager will play a crucial role in ensuring the efficient day-to-day operation of our office. This position requires a proactive, detail-oriented individual who can handle a variety of administrative tasks, manage office logistics, support project managers, and contribute to the overall growth of the company.

Key Responsibilities:

  • Administrative Support: Manage daily office operations, including answering phones, managing emails, handling correspondence, and filing documents.
  • Scheduling and Coordination: Assist with scheduling meetings, coordinating appointments, and managing calendars for the team and subcontractors.
  • Project Support: Maintain project files, assist with permit applications, track project timelines, and provide support to project managers and site supervisors as needed.
  • Financial Management: Process invoices, manage accounts payable and receivable, track expenses, and support payroll processing.
  • Client Relations: Act as the first point of contact for clients, subcontractors, and vendors. Maintain a professional and positive image of the company.
  • Office Supplies and Maintenance: Manage office supplies inventory, ensure equipment is maintained, and coordinate any necessary repairs or services.
  • Compliance and Reporting: Ensure compliance with local, state, and federal regulations, maintain company records, and assist in preparing reports for management.
  • Human Resources Support: Assist in recruiting, onboarding, and maintaining employee records, including time tracking and vacation requests.

Qualifications:

  • Proven experience as an Office Manager, Administrative Assistant, or similar role, preferably in the construction industry.
  • Strong organizational skills with the ability to multitask and prioritize workload effectively.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and bookkeeping software: QuickBooks.
  • Familiarity with basic accounting principles and bookkeeping experience.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Strong attention to detail and problem-solving skills.
  • Knowledge of local building codes, permitting processes, and compliance requirements is desirable.

 

Job Types: Full-time, Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: No less than 20 per week

Benefits:

  • Health insurance

Schedule:

  • Day shift
  • Monday to Friday

Experience:

  • Microsoft Office: 3 years (Required)
  • Administrative experience: 4 years (Required)

Ability to Commute:

  • Los Altos, CA 94024 (Required)

Ability to Relocate:

  • Los Altos, CA 94024: Relocate before starting work (Required)

 

Work Location: In person

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