Corporate Law

3 weeks ago


Phoenix, United States Robert Half Full time
Job DescriptionJob Description

We are seeking a Corporate Law - Legal Assistant in Phoenix, Arizona for one of our mid-sized law firm clients. In this role, you will provide legal administrative support to attorneys and paralegals in a fast-paced setting. You will be a key part of our team, serving as a liaison for clients, managing attorney calendars, handling billing processes, and maintaining client files among other responsibilities. This role involves a hybrid work structure with four days in-office and one day remotely after training.


Responsibilities:

• Serve as a liaison for clients, providing high-level customer service

• Manage attorney's calendars, ensuring all deadlines are met and follow-up procedures are implemented

• Handle the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients

• Maintain client files, both electronic and hard copy, ensuring prompt and accurate filing of electronic documents in Outlook and document management system

• Assist with monthly closing preparations including editing, proofing, PDF hyperlinks, and preparation of closing binders

• Initiate client/matter openings, including conflicts checks, and engagement letters

• Create, edit, revise, redline, and/or proofread documents

• Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies

• Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery

• Coordinate attorney meetings and appointments, including scheduling conference rooms, and maintaining attorney CLE records, including seminar registration and reporting.

• Possess a minimum of 5 years of experience as a Legal Assistant, preferably in Corporate Law.
• Proficient in Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and Case Management Software.
• Familiarity with CompuLaw is required.
• Must possess the ability to handle Billing Functions effectively.
• Proficient in Calendar Management and Claim Administration.
• Demonstrated ability in managing Client Relations.
• Excellent Communication skills are essential.
• Experience in handling confidential and sensitive information.
• Ability to multi-task and prioritize assignments.
• Strong organizational skills and attention to detail.
• Must possess a strong work ethic, professional demeanor, and team player attitude.
• Bachelor's degree in Law, Business Administration, or related field preferred.
• Paralegal certification is a plus.
• Must have the legal right to work in the location of the job.

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