Compliance Specialist â€" Section 42 Housing

2 weeks ago

Madison, United States Horizon Develop Build Manage Full time
Job DescriptionJob Description
Description:

Join our Horizon Management Services, Inc. team A woman-owned business committed to excellence. As a top workplace since 2019, we prioritize fostering a balanced work environment and collaborative culture.


Horizon Management Services, a leading provider of Section 42 affordable housing, is seeking a skilled Compliance Specialist to join our dedicated team. In this role, you will play a crucial part in ensuring that our properties adhere to all regulatory requirements and maintain the highest standards of compliance.

Eligibility and Application Processing

  • Accurately calculate annual income for initial and continued eligibility in accordance with established program regulations and procedures.
  • Review each application and/or recertification to ensure completeness and accuracy.
  • Perform credit checks, background checks, and verifications for new applications.
  • Enter income and asset information using compliance software to determine eligibility.
  • Process Unit Transfer Requests.
  • Correct Excel Spreadsheets to send out month-end Recertification Packets. Pull and shift files in the file room.

Lease Preparation and Renewal

  • Ensure preparation of initial leases, move-in packets, and renewal documents, including Market Rate, LIHTC, and Section 8 units within established time frames.
  • Ensure all initial lease and renewal documents are completed and uploaded to compliance software.
  • Pull monthly compliance spreadsheets and follow up with unreturned leases.

Additional Duties

  • Receive and respond to routine compliance telephone inquiries.
  • Send various correspondence to applicants and residents (e.g., approval letters, rental increase letters, return of signed lease documents, and other compliance-related correspondence).
  • File correspondence and forms in resident files.
  • Assemble new and vacated resident files. Maintain resident files, reports, and auditing files.
  • Provide support for third-party compliance contracts.

Notice to Vacate and Refund Processing

  • Complete Notice to Vacates.
  • Process Wait List/Application refunds within 24 hours.

General Administrative Duties

  • Faxing, filing, copying, and providing assistance to the Compliance Manager.

Compliance Training

  • Assist in providing compliance training to new resident managers and property managers in the assigned portfolio, as requested.
  • Provide input in developing and updating training modules with the Compliance Manager.

Other Related Duties

Perform other related duties and special projects as may be assigned.

Receptionist Backup Serve as a backup to the front desk receptionist.

Requirements:

Education: High School diploma or equivalent.

Experience: Customer service, office, administrative, or banking experience preferred.

Certifications: Certified Tax Credit Specialist (to be obtained within one year).

Skills:

  • Clear communication, both verbal and written.
  • Ability to work with the public and senior citizens.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office and data entry.
  • Knowledge of Section 42 and Section 8 compliance requirements.

Working Conditions:

  • Regular use of hands, talking, and hearing.
  • Frequent sitting, standing, walking, and reaching.
  • Occasional climbing, balancing, stooping, kneeling, crouching, or crawling.
  • Ability to lift/move up to 25 pounds.
  • Specific vision abilities required.


Compensation details: 22-26 Hourly Wage



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