Executive Assistant

4 weeks ago

Exeter, United States Robert Half Full time
Job DescriptionJob Description

We are offering a long term contract employment opportunity for an Executive Assistant in Stratham, New Hampshire. This role functions within the industry and is expected to be a hybrid role with 4 days in-office and 1 day remote. The successful candidate will be engaged in a broad range of tasks, including coordinating departmental meetings, planning processes, and acting as a liaison to both internal and external customers.


Responsibilities

• Coordinating departmental meetings and schedules on behalf of leadership team

• Planning and organizing events, including off-site large-scale meetings

• Acting as a liaison to internal and external customers, ensuring effective communication

• Creating, building, and editing key business presentations to support various initiatives

• Assisting with special projects and assignments, including research, data gathering, and dissemination

• Managing travel arrangements, including creating itineraries and tracking and processing subsequent expense reports

• Performing various administrative support tasks such as preparing correspondence, filing, sorting, and prioritizing mail and phone messages

• Managing department budgets, generating purchase orders, processing invoices, inventory, and supply requests

• Assisting the department associates with training and general direction on internal systems such as travel and expense management

• Supporting additional team projects as necessary, acting as a liaison to coordinate data from multiple areas within the company.

• Proficiency in training and developing staff
• Experience in handling invoices and maintaining financial records
• Excellent research skills
• Familiarity with planning processes and strategic development
• Ability to create and deliver effective presentations
• Demonstrated leadership skills for team management
• Experience in acting as a liaison between different teams or departments
• Knowledge of proper filing systems and record keeping
• Willingness to arrange travel for staff and executives
• Experience in managing purchase orders and vendor relations
• Comfortable working with C-Suite executives and managing their schedules
• Strong prioritization skills to manage multiple tasks simultaneously
• Ability to distribute faxes and manage communications
• Proven experience in leading special projects
• Experience in making travel arrangements for staff and executives
• Excellent customer service skills for dealing with external customers
• Ability to scale out and manage large-scale projects
• Experience in preparing and managing expense reports
• Proficient in creating and managing travel itineraries
• Experience in managing department budgets
• Knowledge of expense management practices
• Ability to prepare correspondence for different departments and executives
• Experience in organizing and facilitating department meetings
• Strong data gathering and analysis skills
• Ability to manage phone messages and ensure clear communication.

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