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Administrative Coordinator

1 month ago

Mobile, United States Robert Half Full time
Job DescriptionJob Description

We are seeking an Administrative Coordinator for our client in Chickasaw, Alabama. As an Administrative Coordinator, your role will involve working on various administrative tasks, including customer service, data management, and coordination of office activities. This role offers a short-term contract to full time employment opportunity.


Responsibilities:

• Manage incoming calls and messages, ensuring they are directed to the appropriate staff members

• Greet customers and provide exceptional customer service

• Oversee the repair and distribution of office equipment and parts

• Handle coding of vendor invoices and packing lists

• Collect and review work orders from technicians, ensuring accurate pricing according to contracts and price agreements

• Assist in the annual reconciliation and counting of inventory

• Coordinate and assist in customer billing

• Conduct monthly reconciliation of petty cash

• Prepare spreadsheets, reports, and other documentation as required

• Execute miscellaneous tasks such as typing, word processing, filing, and order tracking

• Utilize CRM and other software tools such as Microsoft Excel and Word to maintain organized and accurate records

• Proven experience as an Administrative Coordinator or similar role

• Proficiency in Microsoft Office Suite, especially Excel and Word

• Experience with CRM software

• Familiarity with basic receptionist duties

• Ability to manage and maintain calendars effectively

• Experience in answering inbound calls and operating a multi-line phone system

• Excellent communication and interpersonal skills

• Ability to handle and prioritize multiple tasks and deadlines

• Detail-oriented with strong organizational skills

• Experience in filing and maintaining records

• Proficiency in creating and maintaining spreadsheets

• High level of confidentiality and discretion in handling business information

• Ability to work independently and as part of a team



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