Compliance Specialist
2 weeks ago
Description:
Join our Horizon Management Services, Inc. team A woman-owned business committed to excellence. As a top workplace since 2019, we prioritize fostering a balanced work environment and collaborative culture.
Horizon Management Services, a leading provider of Section 42 affordable housing, is seeking a skilled Compliance Specialist to join our dedicated team. In this role, you will play a crucial part in ensuring that our properties adhere to all regulatory requirements and maintain the highest standards of compliance.
Eligibility and Application Processing
- Accurately calculate annual income for initial and continued eligibility in accordance with established program regulations and procedures.
- Review each application and/or recertification to ensure completeness and accuracy.
- Perform credit checks, background checks, and verifications for new applications.
- Enter income and asset information using compliance software to determine eligibility.
- Process Unit Transfer Requests.
- Correct Excel Spreadsheets to send out month-end Recertification Packets. Pull and shift files in the file room.
Lease Preparation and Renewal
- Ensure preparation of initial leases, move-in packets, and renewal documents, including Market Rate, LIHTC, and Section 8 units within established time frames.
- Ensure all initial lease and renewal documents are completed and uploaded to compliance software.
- Pull monthly compliance spreadsheets and follow up with unreturned leases.
Additional Duties
- Receive and respond to routine compliance telephone inquiries.
- Send various correspondence to applicants and residents (e.g., approval letters, rental increase letters, return of signed lease documents, and other compliance-related correspondence).
- File correspondence and forms in resident files.
- Assemble new and vacated resident files. Maintain resident files, reports, and auditing files.
- Provide support for third-party compliance contracts.
Notice to Vacate and Refund Processing
- Complete Notice to Vacates.
- Process Wait List/Application refunds within 24 hours.
General Administrative Duties
- Faxing, filing, copying, and providing assistance to the Compliance Manager.
Compliance Training
- Assist in providing compliance training to new resident managers and property managers in the assigned portfolio, as requested.
- Provide input in developing and updating training modules with the Compliance Manager.
Other Related Duties
Perform other related duties and special projects as may be assigned.
Receptionist Backup Serve as a backup to the front desk receptionist.
Requirements:Education: High School diploma or equivalent.
Experience: Customer service, office, administrative, or banking experience preferred.
Certifications: Certified Tax Credit Specialist (to be obtained within one year).
Skills:
- Clear communication, both verbal and written.
- Ability to work with the public and senior citizens.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office and data entry.
- Knowledge of Section 42 and Section 8 compliance requirements.
Working Conditions:
- Regular use of hands, talking, and hearing.
- Frequent sitting, standing, walking, and reaching.
- Occasional climbing, balancing, stooping, kneeling, crouching, or crawling.
- Ability to lift/move up to 25 pounds.
- Specific vision abilities required.
Compensation details: 22-26 Hourly Wage
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