Administrative Assistant

1 week ago

Carlsbad, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

Job Description:

The Office Administrator functions as the administrative and operations contact and support person for a busy Real Estate office. This position requires the ability to multi-task day-to-day activities, meet deadlines and supervise the support staff. This position will interface with all levels of personnel including sales staff, manager, corporate personnel, clients, and vendors. The Office Administrator works as a leader of the team to ensure smooth and efficient operations of the office to enable sales agents to maximize production. The OA must work independently with minimal supervision. Responsibilities that keep the office in compliance per Bureau of Real Estate (BRE) requirements are the highest priority.

Standard office environment requiring regular interaction with branch based personnel, real estate agents, external clients, and personnel at the Corporate office, branch offices, government buildings and associated meetings.

Job Duties:

  • LICENSING AND MEMBERSHIP
  • TRANSACTIONS
  • TRUST LOG & RECORD KEEPING
  • ACCOUNTING
  • FACILITIES MAINTENANCE
  • MARKETING AND ADVERTISING
  • CUSTOMER SERVICE / RETENTION
  • OTHER : Handles various other projects as requested, Attends weekly office sales meeting, Prepares office awards, Attends Office Administrator meetings and trainings as scheduled, Recruiting support and CRM management.

Job Qualifications: This individual must be able to perform each essential duty satisfactorily.

  • Reliable transportation
  • High school diploma required.
  • Office operations, real estate seminars and training sessions helpful.
  • Prior real estate, title, or escrow experience in an administrative capacity preferred.
  • Strong computer skills in Microsoft Office, especially Excel, Word and Outlook. Experience with the Internet, Google, Zipforms and MLS helpful.
  • Fluent speaking, reading and writing in English language - Strong communication and interpersonal skills.
  • Strong ability to prioritize duties and solve problems.
  • Must arrive to work and all business meetings on time - Able to work independently without daily supervision
  • Friendly, outgoing manner - enthusiastic, always communicates with a smile.
  • Professional - maintains a positive, poised manner. Respectful of others.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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