Executive Assistant
4 weeks ago
Responsibilities include:
• Overseeing and managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.
• Coordinating and managing communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Organizing and scheduling meetings and appointments, including managing platforms such as Cisco Webex Meetings.
• Preparing and editing correspondence, communications, presentations, and other documents.
• Managing and maintaining the organization's contact management system (CRM) and other databases.
• Providing administrative support, including managing expense reports through platforms like Concur and maintaining records through systems like Kronos Timekeeping.
• Utilizing Microsoft Office Suite (Word, Excel, Outlook) to create and manage both spreadsheets and written documentation.
• Facilitating smooth communication between the executive office and other units by screening and directing incoming calls, inquiries, and correspondence, and managing outgoing communication.
• Coordinating logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
• Providing a bridge for smooth communication between the executive's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.• Possess a minimum of 10 years of experience in an executive assistant role, preferably within the non-profit sector.
• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong calendar management skills, with the ability to coordinate complex meeting schedules.
• Excellent communication skills, both written and verbal, to interact effectively with internal and external stakeholders.
• Experience in handling correspondence and conference calls at the executive level.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to work independently with minimal supervision, as well as part of a team.
• Willingness to take on additional tasks as required and learn new skills.
• Strong problem-solving skills and the ability to think critically.
• High level of professionalism and personal integrity.
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