Executive Assistant

4 weeks ago


Fort Collins, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Executive Assistant in the non-profit sector, located in Fort Collins, Colorado. This role predominantly involves managing executive schedules, coordinating communication, and handling administrative tasks. You will be instrumental in ensuring smooth operations within our organization.

Responsibilities include:

• Overseeing and managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.
• Coordinating and managing communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Organizing and scheduling meetings and appointments, including managing platforms such as Cisco Webex Meetings.
• Preparing and editing correspondence, communications, presentations, and other documents.
• Managing and maintaining the organization's contact management system (CRM) and other databases.
• Providing administrative support, including managing expense reports through platforms like Concur and maintaining records through systems like Kronos Timekeeping.
• Utilizing Microsoft Office Suite (Word, Excel, Outlook) to create and manage both spreadsheets and written documentation.
• Facilitating smooth communication between the executive office and other units by screening and directing incoming calls, inquiries, and correspondence, and managing outgoing communication.
• Coordinating logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
• Providing a bridge for smooth communication between the executive's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.• Possess a minimum of 10 years of experience in an executive assistant role, preferably within the non-profit sector.
• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong calendar management skills, with the ability to coordinate complex meeting schedules.
• Excellent communication skills, both written and verbal, to interact effectively with internal and external stakeholders.
• Experience in handling correspondence and conference calls at the executive level.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to work independently with minimal supervision, as well as part of a team.
• Willingness to take on additional tasks as required and learn new skills.
• Strong problem-solving skills and the ability to think critically.
• High level of professionalism and personal integrity.
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